Manager of E-Discovery

Texas Health & Human Services Commission•Austin, TX

6d•$8,000 - $11,250

About The Position

The Texas Health and Human Services Commission (HHSC) Office of Inspector General (OIG) seeks an E-Discovery Manager (Project Manager V) for the Chief Counsel's Litigation section. The position performs highly advanced technical and project management work using eDiscovery applications and other litigation support technology for litigation matters, investigations, and other projects. The role reports to the Deputy Director of Litigation and has considerable latitude to use initiative and independent judgment. The manager plans and coordinates eDiscovery and litigation support projects; manages the deployment, integration, administration, and maintenance of an eDiscovery solution; and oversees the collection, processing, analysis, management, and production of documents and data. The role develops agency processes, policies, procedures, documentation, and training materials, and trains attorneys, investigators, and legal staff. It also provides technical assistance with data management, courtroom support, trial exhibits, presentations, reports, and analyses. The position may be eligible for telework, subject to agency policy, supervisor discretion, and business needs. Travel, including overnight travel, may be required up to 10%.

Requirements

Seven years of full-time professional hands-on eDiscovery project management or closely related litigation support experience using Relativity, RelativityOne, Everlaw, Clearwell, or similar review platforms, including five years of full-time professional experience in a legal practice environment such as a government agency, law firm, or corporate law department.
Graduation from an accredited college or university with a major in computer science, management information systems, business administration, or a related field is generally preferred. Certain listed certifications or two additional years of full-time professional eDiscovery project management or closely related experience may substitute for up to two years of college.
Knowledge of legal principles, practices, proceedings, and terminology related to litigation support and eDiscovery; eDiscovery processes, workflows, compliance requirements, and lifecycle; document-review platform best practices; EDRM; technology-assisted review principles and methodologies; and project management methodologies.
Knowledge of information security procedures, concepts, laws, and requirements for protecting sensitive healthcare, financial, criminal justice, and privileged information, including HIPAA, CJIS Security Policy, PCI DSS, and other industry standards.
Professional oral and written communication and presentation skills; ability to plan, develop, manage, execute, and complete complex projects; and skill in handling multiple tasks, prioritizing, and meeting deadlines.
Computer application skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio, and Teams), Adobe Acrobat Pro, data analytics tools, and database programs.
Experience or skill using eDiscovery systems and software such as Relativity, RelativityOne, Everlaw, Clearwell, Encase, or similar technologies; developing advanced search strategies and complex queries; and using Boolean operators.
Ability to administer, support, and maintain eDiscovery platform hardware, software, applications, and data; research and analyze data and compile it into presentation formats; and create complex written reports, databases, spreadsheets, presentations, and trial exhibits.
Ability to coordinate with legal teams, internal and external stakeholders, IT teams, and vendors; draft, proofread, edit, format, and finalize documents; train attorneys, legal staff, investigators, and other personnel; exercise sound judgment; and establish effective working relationships.
Ability to work more than 40 hours per week as needed and in compliance with the FLSA.
Ability to travel, including overnight travel, up to 10%.

Nice To Haves

Project Management Professional (PMP) certification.
Certified E-Discovery Specialist (CEDS) certification from the Association of Certified E-Discovery Specialists.
Relativity or other eDiscovery platform administrator or user certification.
A college degree in computer science, management information systems, business administration, or a related field is generally preferred.

Responsibilities

Evaluate eDiscovery and litigation support needs, interpret project requirements, advise litigation teams on best practices, develop project plans and schedules, and coordinate teams, resources, milestones, and deadlines.
Deploy, integrate, administer, support, and maintain eDiscovery platform hardware, software, applications, and data in collaboration with legal teams, IT teams, and vendor consultants.
Troubleshoot end-user, application, and database issues and proactively address case team needs.
Process and manage large datasets, including loading data into database applications, imaging, building production subsets, preparing data for review and production, and analyzing data with industry-standard tools.
Use eDiscovery tools to manage, cull, and analyze large volumes of electronically stored information; present findings in requested formats.
Document and report eDiscovery activities; track collected data and incoming and outgoing productions; preserve and document chain of custody; and prepare privilege logs.
Develop agency eDiscovery processes and procedures, system documentation, training materials, guidelines, summaries, and proposals; implement quality-control processes to ensure accuracy and defensibility.
Train legal teams on eDiscovery applications and tools, the Electronic Discovery Reference Model (EDRM), and effective document-review methods.
Coordinate with attorneys, legal staff, program areas, IT, the HHSC Office of Chief Counsel, and the Office of Attorney General to ensure proper data preservation, collection, processing, review, production, and implementation of legal holds.
Assist in creating audio/visual and graphic trial exhibits and demonstrative evidence, and provide technical assistance to attorneys and legal staff.
Monitor trends and emerging litigation support and eDiscovery technology; research, evaluate, and recommend hardware, software, services, and other resources that support the OIG's mission.
Perform related work as assigned and keep the supervisor informed as required or necessary.