Manager of Accounts Payable and Travel

The University of Southern Mississippi•Hattiesburg, MS

2d•Onsite

About The Position

This position supervises, plans, and organizes the work of Accounts Payable and Travel employees, and includes monitoring results and evaluating personnel performance. The Manager provides leadership, guidance, and assistance to in-house staff, the campus community, and outside sources while adhering to core values of integrity, accessibility, quality, timeliness, and positive attitude.

Requirements

Bachelor’s degree (B.A. or B.S.) from a four-year college or university in Accounting or business related field.
At least six years related experience and/or training, including proven supervisory experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to understand and apply generally accepted accounting principles.
Ability to interact with those outside the University including vendors, bank personnel, IRS personnel, various auditors, and credit agencies.
Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship.

Nice To Haves

A master’s degree in Accounting or related field.
Prior experience in higher education or governmental accounts payable operations.
A Certified Accounts Payable Professional (CAPP).
Knowledge of PeopleSoft or similar enterprise resource system is highly desirable.
Knowledge of governmental accounting procedures to include budgetary accounting, fund balances, etc.

Responsibilities

Provides and directs training and PeopleSoft technical assistance for University departments regarding Accounts Payable and Travel policies, procedures, laws, and issues.
Ensures that IRS Form 1099 reporting is completed in accordance with IRS rules and regulations and that 1099 forms are issued to service providers as required.
Interacts with the Controller’s Office, Office of Research Administration, Purchasing, Property Control, and Receiving to ensure the uniform and timely flow of vouchers and check processing.
Directs, supervises, and trains Accounts Payable and Travel employees in established payment procedures.
Regulates workflow and approves time schedules and reports while assuring the adherence to University policies and procedures.
Responsible for hiring and evaluating the performance of all Accounts Payable and Travel departmental personnel.
Updates Accounts Payable electronic forms and website as needed.
Assists with the updating of Travel’s forms and website as needed.
Directs, supervises, and monitors departmental financial system testing as required, and interacts with the Office of Information Technology to ensure the efficient operation of the PeopleSoft system as it relates to Accounts Payable.
Monitors and schedules payment flow for vendors, and authorizes special payments as needed.
Interacts with vendors to resolve payment problems to establish and maintain University credibility in its payment process and abide by contractual obligations.
Assists with the ACH payment process for employee reimbursements.
Supervises the weekly Accounts Payable check run.
Reconciles the monthly Payment Reconciliation to the General Ledger.
Monitors the two accounts for Travel and helps with reconciliation as needed.
Reconciles the monthly credit card payments to vendors with virtual credit card payments using the card issuing bank’s system (Intersect).
Oversees the Procurement Card Program Administrator.
Processes departmental PCARD payments using SOARFIN software.
Sets up vendors that agree to the virtual card payment process using the Intersect system.
Verifies that the daily payment notifications made by Intersect are correct.
Reviews and builds payment vouchers for the procurement card program and the monthly reconciliation and close out process, and performs other duties as assigned.