Manager of Accounting Operations

Protolabs • Maple Plain, MN

13d • $95,000 - $142,400 • Hybrid

About The Position

The Manager of Accounting Ops is responsible for providing leadership to employees with Accounts Payable, Accounts Receivable, Invoicing, Credit & Collections responsibilities, managing the day-to-day processes, identifying and leading opportunities for process improvements, and monitoring and reporting performance.

Requirements

• Bachelor’s degree in Accounting or Finance or equivalent education and experience
• 5+ years of finance leadership experience, preferably managing employees directly
• 4+ years of accounting experience
• Must be able to work and communicate well within all levels of the organization
• Ability to prioritize multiple tasks and flexibility to change is essential
• Strong Microsoft Office skills
• Strong organizational skills and attention to detail
• Ability to multi-task and work in a challenging fast paced environment
• Excellent written and verbal communication skills
• Ability to communicate with customers, vendors, and employees in a professional, personable, and effective manner
• Maturity, professionalism, and high level of discretion
• Strong work ethic with a positive, can-do attitude
• Self-motivated with a strong sense of urgency
• Independent worker and analytical thinking with an ability to conduct research, data analysis, and resolve complex problem

Nice To Haves

• ERP systems background with a Microsoft Dynamics implementation preferred
• Finance experience in a manufacturing environment preferred

Responsibilities

• Provide Accounts Payable leadership and support including but not limited to researching and resolving issues related to accounts payable transactions; processing and reviewing vendor invoices and payments; responding quickly and effectively to both internal and external accounts payable inquiries; assisting with updating and maintaining vendor data; reviewing and approving weekly vendor payable report for accuracy and eligibility for payment run
• Provide Accounts Receivable leadership and support including but not limited to ensuring team meets or exceeds cash collection targets; communicating with customers to ensure timely payment of invoices; managing customer escalations; working closely with Sales leadership on A/R collection issues; forecasting monthly and quarterly bad debt reserve balances; ensuring that all audit requests are fulfilled and documented accordingly, managing A/R credit/debit memos
• Oversee customer Invoicing activities (e.g. credit card processing, cash application, credit notes, etc.) and ensuring invoices are sent to customers timely to maximize sales and meet deadline for daily reporting
• Provide Credit & Collections leadership and support including but not limited to all collections calls (including preemptive collections); analysis and review of financial related information on new and existing customers to maximize sales and to limit the risk of bad debt loss through credit agency reporting; ensuring proper collection of information for establishing new accounts and terms (applicable information required upfront); monitoring customer credit and ship holds; audit delinquent accounts considered to be uncollectable; maintaining the DSO under 45 days by keeping open communication with customers by providing statements, invoices and account reconciliations; handling customer bankrupt files; preparing accounts to be sent to third party collection agency and striving for recovery of uncollectible accounts; maintain or reduce days sales outstanding, past due percentages and improve cash flow
• Provide general finance operations leadership support
• Manage a team of employees including Accounts Payable, Accounts Receivable, Invoicing, Credit & Collections, provide management including hiring, managing performance, coaching and developing, communicating, setting expectations
• Ensure Sarbanes-Oxley policies and procedures are fulfilled and documented accordingly
• Assist with month end closing activities
• Complete performance reviews for team members
• Facilitate and implement process improvements
• Lead team projects to improve systems and processes
• Process and issue weekly reports for financial updates

Benefits

• Health Insurance: Traditional OR High Deductible plan
• Flexible Spending Accounts
• Health Savings Account (including employer contributions)
• Dental and Vision
• Basic and Supplemental Life Insurance
• Short-Term and Long-Term Disability
• Paid caregiver leave
• at least 3 weeks of PTO + Wellness + Holiday Pay + Volunteer Hours
• 401k with company match and immediate vest
• Employee Stock Purchase Program at a discounted rate
• Matching grants through Protolabs foundation

What This Job Offers

• Job Type: Full-time
• Career Level: Manager