Manager, Medical Records

SOLANTIC CORPORATION•Jacksonville, FL

9d•Hybrid

About The Position

The Medical Records Manager will oversee the team responsible for fulfilling medical record and itemized bill requests from patients, doctor’s offices, attorneys’ offices, and third-party insurance companies, all while adhering to HIPAA guidelines. Managing the team to ensure these duties are fulfilled is a critical piece of this role, and coaching, collaborating, and assisting each team member's success in their roles is important.

Requirements

High School diploma or equivalent is required.
Minimum of 2 years of medical records experience.
Minimum of 2 years of management experience.

Nice To Haves

Associate’s degree or higher is preferred.

Responsibilities

Knowledge of principles, methods, and practices of medical records administration, including accreditation standards and medical records terminology.
Works cooperatively with members of the Medical Advisory Board and the General Counsel to ensure compliance with medical records processing (Federal and State Laws).
Creates and implements processes and procedures for the Medical Records department.
Manages department team members, oversees training on EMR systems, creates cross-training opportunities, mentors, and develops team members.
Ensures compliance of all department processes by the Medical Records Specialists.
Ensures all medical record requests are responded to timely.
Ensures medical record availability by utilizing multiple systems to obtain correct records.
Provides medical record information by answering questions and requests from patients, clinic staff, law firms, insurance companies, and government agencies.
Maintains patient confidentiality and protects clinic operations by keeping information confidential, following all release-of-information protocols.
Maintains a record-keeping system to assure all records are accurately prepared and safeguarded, in accordance with standard practice. This includes scanning all information into the Electronic Medical Record and notating patient accounts.
Acts as a liaison for the Billing Department, sending itemized bills as requested.
Identifies, communicates, and assertively pursues solutions in collaboration with supervisor when weaknesses in workflow functions and activities are identified.
Acts with honesty and integrity in all business transactions, including, but not limited to, employment applications/resumes, patient records, time records, and financial transactions.
Responsible for any other duties that may be assigned.