Manager, Media Finance

Adelphi Group•New York, NY

1d•$80,000 - $90,000•Hybrid

About The Position

The Manager, Media Finance supports client finance operations by serving as a final checkpoint for billing accuracy before invoices are issued to clients. The role reviews pre-bills against signed Media Authorizations and investment flow charts, tracks Purchase Orders and billing codes, monitors accounts receivable with Shared Services, and facilitates information flow for client audits. It also responds to billing inquiries, investigates discrepancies and variances, and reviews reports to help ensure vendor invoices are cleared and paid on time. The position produces and reviews financial reports using MBOX/Mediaocean/Prisma, MediaTools, and Excel. It tracks media authorizations against system records, conducts variance analysis, and communicates budget-management issues to relevant teams and managers. The role partners with Portfolio Management, Investment, Shared Services, and media teams, with a focus on accuracy, client service, organization, and timely issue resolution. Employees are required to work in the office at least three days a week, unless more in-office days are directed by the agency or manager.

Requirements

Finance or accounting experience and a strong customer-service orientation.
At least 2 years of financial management and budget management experience; experience in the media industry is preferred.
Prior client management experience.
Strong attention to detail and follow-up, with the ability to think ahead and ask questions.
Ability to handle multiple clients, projects, deadlines, and a high volume of financial transactions.
Strong organizational and time-management skills, including the ability to establish priorities.
Strong numerical and financial-information skills; must be a team player, bright, and a quick learner.
Strong proficiency with MBOX/Mediaocean/Prisma or Donovan Data Systems, MediaTools, and Excel.
Experience in a fast-paced, client-service environment, with a high sense of urgency and a positive attitude.
Knowledge of media types including network television and radio, local, print, out-of-home, direct, and digital.

Nice To Haves

Bachelor’s degree in general accounting is preferred.
Financial management and budget management experience within the media industry is preferred.

Responsibilities

Serve as a final checkpoint for billing accuracy before billings are issued to clients.
Become familiar with contract and billing provisions and terms.
Review pre-bills against signed Media Authorizations and investment flow charts.
Manage the year-end close process with Portfolio Management, Investment, and Omaha Shared Services.
Coordinate with Portfolio Management to ensure Purchase Orders and related billing codes are received on time.
Partner with Shared Services Accounts Receivable to monitor client payments against contract terms and help resolve payment issues.
Manage and facilitate the flow of information for client-related audits.
Run reports from MBOX/Mediaocean/Prisma and MediaTools, and create custom reports in those systems or Excel, including variance analysis reports as directed.
Respond to client billing inquiries, resolve discrepancies, and escalate issues as needed.
Analyze billing activity and explain variances between approved dollars and billings, particularly for year-end close and Purchase Order closeout.
Review Shared Services discrepancy and cashflow reports to ensure vendor invoices are cleared promptly and paid upon receipt of client funds.
Provide relevant information to managers and teams regarding budget-management issues and escalate selected issues as needed.
Develop clear, concise, and error-free financial reports.
Track media authorizations and compare them against MBOX/Mediaocean/Prisma records for monthly variance analysis.
Partner with media teams using a positive, analytical, and solution-oriented approach.