Manager, Marketing Operations & Events
About The Position
The Manager, Marketing Operations & Events helps the Community Foundation for Greater Atlanta’s Marketing & Communications team operate efficiently, stay organized, and deliver high-quality work on time. The role manages project intake, workflow, timelines, production coordination, and event execution across the department. Working with MarCom colleagues and teams across the Foundation, the Manager moves projects from planning through completion, clarifies responsibilities and deadlines, and helps reduce last-minute work and production bottlenecks. The position supports planning and executing donor, community, and organizational events. Program and business leaders own event strategy, goals, audiences, and content; this role brings that strategy to life through planning, logistics, production, and coordination. Responsibilities also include coordinating campaign production, managing vendor relationships and project expenses, maintaining project systems and repositories, and building effective cross-functional partnerships. The Community Foundation for Greater Atlanta is one of the nation’s largest community foundations, with over $1.7 billion in assets and more than seven decades of philanthropic leadership. Through grants, donor services, and civic partnerships, it advances equity and opportunity across 23 counties in the Greater Atlanta region.
Requirements
- Bachelor’s degree or equivalent experience.
- Several years of experience in marketing operations, project management, event production, communications, or a related field.
- Strong organizational skills and the ability to manage multiple projects at once.
- Experience coordinating cross-functional teams, vendors, timelines, and budgets.
- Strong written and verbal communication skills.
- Ability to anticipate needs, solve problems, and maintain attention to detail in a fast-moving environment.
- Experience with project management and collaborative platforms such as Asana, Teams, Monday.com, Notion, or comparable tools.
- Demonstrated success building and maintaining constructive partnerships across departments and navigating professional relationships with emotional intelligence.
- Commitment to the CFGA mission of equity and shared prosperity for all.
Nice To Haves
- Experience in nonprofit, agency, professional services, or another complex stakeholder environment.
Responsibilities
- Manage day-to-day workflow across the Marketing & Communications department.
- Coordinate project intake, scope, assignments, timelines, and approvals.
- Maintain an integrated MarCom project calendar and production schedule.
- Track active projects and proactively flag risks, delays, and competing priorities.
- Partner with the Managing Director and senior MarCom leaders to sequence work according to organizational priorities and team capacity.
- Coordinate cross-functional MarCom projects involving multiple internal teams and external partners.
- Own and administer the department’s project management and traffic system, including project setup, workflows, statuses, templates, permissions, naming conventions, and reporting; partner with IT and other departments to implement needed systems.
- Establish processes, templates, and ways of working that improve efficiency and accountability.
- Maintain organized repositories of final creative, templates, brand assets, photography, video, and other MarCom materials.
- Coordinate production across campaigns involving content, creative, digital, email, web, social, print, and paid media.
- Manage project timelines, handoffs, and approvals from initial request through final delivery.
- Help ensure teams have the information, assets, and approvals needed to keep work moving.
- Coordinate with internal colleagues, agencies, and vendors to support campaign launches and major communications initiatives.
- Maintain project documentation, schedules, and status updates.
- Support planning and execution for CFGA-hosted and sponsored events.
- Develop event timelines, project plans, production schedules, and run-of-show documents.
- Manage event logistics, including venues, catering, audiovisual needs, signage, registration, rentals, and other production requirements.
- Coordinate with speakers, vendors, and internal stakeholders to ensure event details are complete and on schedule.
- Manage on-site execution and serve as an operational point person during events.
- Coordinate post-event logistics, vendor follow-up, and debriefs.
- Manage relationships with event vendors, printers, photographers, videographers, production companies, and other marketing suppliers.
- Coordinate estimates, scopes of work, timelines, and deliverables.
- Track project and event expenses against approved budgets.
- Maintain vendor information and help identify strong external partners for recurring needs.
- Build strong working relationships with teams across all departments.
- Help internal partners understand MarCom timelines, responsibilities, and processes.
- Gather necessary information and approvals before projects move into production.
- Serve as a responsive, solutions-oriented point of coordination when timelines or priorities change.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
