Manager, Legal & Executive Administration

TerraCycle•Trenton, NJ

1d•Hybrid

About The Position

TerraCycle is an international leader in innovative sustainability solutions, creating and operating first-of-their-kind platforms in recycling, recycled materials, and reuse. Operating in 20 countries, TerraCycle works with manufacturers, retailers and end users to implement turnkey recycling programs. In 2019, TerraCycle introduced Loop, a platform that allows brands, retailers and consumers to move from a disposable to durable supply chain, enabling consumers to responsibly shop for a wide variety of commonly used products in reusable packaging. TerraCycle and Loop have received hundreds of awards and recognitions and have been highlighted in some of the world's most recognized media outlets. This role will serve as a key administrative support for the legal and executive departments and requires a proactive administrative professional capable of overseeing reporting cycles, managing corporate entity standing, and acting as the primary administrative point of contact for investors and shareholders. The ideal candidate is reliable with demonstrated research and organizational skills, and a commitment to getting the job done right.

Requirements

5 years of administrative experience in a corporate environment, specifically working with legal and finance professionals.
Bachelor’s degree or equivalent work experience
NJ Notary, or the ability to become one after hire
Excellent writing and communication skills.
Strong Microsoft Office skills (Word, PowerPoint, and Excel).
Strong organizational and file management skills
Paralegal experience

Responsibilities

Document management including e-signature administration, legal contract templates, nondisclosure agreements, and approval workflows
Management of annual and semiannual reporting including version control, stakeholder coordination, and interdepartmental scheduling
Investor relations and administration of communications, management of email accounts. Coordination with other departments including marketing and finance where necessary
Preparation of company wide quarterly meeting including updates and reports, presentation materials
Finance department liaison on banking compliance, auditor inquires, tax matters, delinquent accounts
Administer insurance renewals, track expiring licenses, permits and registration held by TerraCycle and acquired companies
Vendor onboarding and compliance for LOOP and UK
Invoice management including review and record keeping, tracking to completion