Manager II, Accounts Payable

the Tarsanet Internal Career Center•Irvine, CA

29d•$120,000 - $168,000•Hybrid

About The Position

Reporting to the Sr Director, Corporate Controller, the Accounts Payable Manager will lead the accounts payable function and be responsible for overseeing the data entry related to vendor maintenance, purchase order processing, vendor invoice processing and manage the accounts payable team. Qualified candidates must have the ability to execute multiple tasks in a fast-paced and rapidly changing environment. Candidates must have a strong attention to detail, be detail oriented, have the ability to prioritize, possess problem solving and time management skills and be able to adhere to deadlines. The successful candidate must also have excellent communication skills as this role interacts with all departments of the organization.

Requirements

Bachelor’s Degree with 8+ years AP experience
Lead the accounts payable team for a public company – preferably small to mid-size public where he/she has been able to perform a large portion of the process from start to finish.
Proficient in Excel, Word, and Outlook
Strong communication skills and ability to build and lead a team.
Comfortable in a dynamic environment with a customer service approach
System Implementation experience
Proven ability to handle multiple tasks with differing priorities simultaneously with a high degree of accuracy, sense of urgency and customer focus
Ability to work independently and with a team in a fast-paced environment
Decision Making - Demonstrates strong decision-making by applying structured analysis to complex challenges, balancing competing priorities and long-term impacts while engaging stakeholders and driving solutions aligned with organizational goals.
Collaboration and Team Building - Promotes collaboration by aligning diverse teams around shared goals, fostering healthy debate to advance outcomes, and building strong networks that strengthen organizational effectiveness and cross-team learning.
Outcome Driven - Demonstrates strong outcomes focus by aligning teams around shared priorities, proactively addressing risks and dependencies, and driving cross-functional accountability to sustain progress and deliver results.
Empowering Others - Fosters empowerment by aligning authority with accountability, developing leaders’ decision-making capability, and creating systems that support performance and growth.
Emotional Intelligence - Foster trust and psychological safety, navigating complex interpersonal dynamics with compassion and accountability, and adapting leadership style to support others while maintaining composure under pressure.

Nice To Haves

Oracle NetSuite experience preferred
ZoneCapture or similar experience preferred
Concur experience preferred
Experience in biotech/pharmaceutical industry preferred

Responsibilities

Manage and lead accounts payable team
Coordinate the creation of purchase orders from fully executed contracts, in accordance with Company policy
Coordinate the processing of invoices for payment, including 2-way and 3-way matching, account coding, data entry and required approvals within accounting system
Process weekly payment batch (ad hoc payments as needed)
Manage Concur system and travel policy with the business
Administrator for company programs (Uber, Doordash, UnitedPassPlus)
Manage credit card program
Training systems: NetSuite & Concur (Training processes: How to open a PO, how to approve PO/Invoice)
Maintain the vendor master file within NetSuite in partnership with Procurement.
Review invoices for appropriate documentation and approval prior to payment
Monitor and maintain the accounts payable inbox for purchase order requests, invoices and related correspondence
Provide customer service and support to internal departments and vendors with respect to various accounts payable inquiries
Maintain the 1099 data for vendors and assist with annual filing requirements
Reconcile vendor statements, research and correct discrepancies as needed
Reconcile accounts payable and related balance sheet accounts
Ad hoc Concur reporting on a quarterly basis
Assist in AP close process as part of larger financial period close process
Support SOX 404(b) compliance efforts, including maintaining accurate process documentation, control narratives, and audit-ready support for accounts payable activities
Maintain files and documentation thoroughly and accurately
Assist with special projects as needed