Manager I - Electronics

TX-HHSC-DSHS-DFPS • Austin, TX

1d • $6,161 - $6,852 • Onsite

About The Position

The Accounts Payable Manager of the Electronics Team performs routine (journey-level) managerial work administering the daily voucher adjustment and electronic payment operations of the Department of State Health Services, Accounting Section, Accounts Payable unit. Work involves establishing production goals, objectives and operating procedures to meet the State Payment and Scheduling rules and laws established in the Texas Government Code, Texas Administrative Code Title 34 Part I Chapter 5 and federal fund availability rules. This position is responsible for developing staff work schedules, priorities, and standards for achieving these goals and objectives, coordinating and evaluating payment and adjustment processes across DSHS Programs. This position develops budget requests to support daily operations during peak workloads. Plans, assigns, and supervises the work of others. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment Plans, assigns, and supervises the work of Accountant IIIs, and IVs. Attends work on regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. This position is in the office five days w week.

Requirements

• Knowledge and understanding of accounting processes and procedures.
• Knowledge of Texas Government Code, Texas Administrative Code, and federal laws and regulations relevant to state government payments of Vendor and Grant Payments and of the principles and practices of public administration and management.
• Knowledge of and ability to interpret state and federal laws and regulations relevant to DSHS program areas.
• Knowledge of DSHS services programs, services, and procedures.
• Ability to review and interpret accounting information for accuracy, completeness, and relevance and to make recommendations based on the analysis.
• Advanced skills in Microsoft Office products including Excel, Word, Access, and Outlook.
• Checks accounting operations in progress, and reviews and audits completed financial records for accuracy and conformance with legal and departmental procedures and regulations.
• Ability to use complex automated accounting systems including HHSAS/CAPPS Fin, and USAS.
• May assist in planning accounting and administrative support work procedures.
• May provide guidance to others.
• Ability to meet established deadlines.
• Maintains systems and controls necessary to provide accurate accounts of expenditures for agency programs.
• Ability to prepare concise reports.
• Advanced problem-solving skills related to administrative/accounting policies and procedures.
• Ability to plan, organize, prioritize, direct, and coordinate accounting activities of the Agency.
• Ability to work independently with general supervision.
• Ability to interact in a professional manner with agency employees and non-employees and establish effective working relationships with people at various levels of expertise to complete goals and objectives.
• Ability to function under time and scope pressures and to manage multiple and competing priorities.
• Ability to direct and organize projects with general supervision.
• Skills in communicating effectively both orally and in writing.
• Skill in composing and drafting executive level reports.
• Skill in developing, implementing, and monitoring accounting policies across the DSHS system.
• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions to payment processes, conclusions, or approaches to problems.
• Skill in the use of computers and software, such as: MS Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to convene groups and direct staff.
• Ability to analyses new programs or legislative directives to determine if they fit within current grant payment policies and processes and identify potential administrative problems; develop and recommend implement solutions and modifications to resolve the problems.
• Ability to analyze large volume of monthly production data from CAPPS each month and determine if tasks need to be reassigned, processes need to be adjusted or training issues need to be addressed and develop a plan of action to address these issues.
• Ability to manage an accounting payment operations unit, plan, assign and supervise the staff; establish production goals and objectives; communicate effectively with diverse levels of management

Responsibilities

• Exhibits leadership. Provides vision and technical guidance. Fosters a positive environment and ensures productive behavior. Serves as subject matter expert. Sets priorities. Ensures infrastructure allows for: continuity of operations, effective and efficient operations, quality work with accurate output, timely completion, compliance with applicable laws and regulations, and current procedural documentation. Responsible for audit responses within area, follows section and agency audit protocol, reviews responses, ensures corrective actions are achievable, monitored, and completed and obtains leadership approval before submission. Proactively resolves known issues; escalating as needed to Accounting Section leadership in writing. Position is a working manager; fills in and/or ensures critical/core tasks are performed
• Ensures training and guidance is provided to staff for work to be performed accurately and meet deadlines. Develops and applies measurement tools for productivity and quality of work. Conducts regular meetings to convey information, provide trainings, discuss problems and resolution. Ensures 100% of staff have a current job description and receive a performance evaluation every 12 months. Addresses conduct and performance issues as needed through coaching and staff development. Hires, plans, assigns, supervises and evaluates the activity of Accountant IIIs and IVs. Ensures staff complete mandatory agency/enterprise training on time and are trained for position they are in and for next level, as appropriate. Develops and approves schedules and leave to ensure business needs are met. Examines turnover of direct reports to identify causes and propose solution to leadership.
• Oversees the preparation of weekly and monthly reports for the AP Branch Manager, Accounting Director, and CFO measuring payments, voucher adjustments, and electronic interagency vouchers.
• Represent the Accounts Payable Unit in voucher adjustment, vendor expenditure and process meetings with internal and external audit managers, program managers, contract managers, budget managers, accounting managers and HHSC Purchasing Contract Services (PCS), DSHS Requisition Manager, Accounts Payable Unit Manager and Accounting Director.
• Identifies payment processing and adjustment-related areas of needed change and makes recommendations to improve operations and meet payment schedules and reconciliation required by state and federal regulations. Analyze production requirements during periods of heavy workload and creating business or Action Memo with a cost justification evaluating the cost of hiring temporary staff or additional FTEs.
• Performs related duties as assigned that include but are not limited to serving as backup to other Managers as designated and actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or continuity of operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• insurance coverage
• other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree