Manager - Health Information Management

Acadia Healthcare•Franklin, TN

About The Position

Responsible for overseeing and managing the daily operations of the Health Information Management (HIM) department and maintaining the integrity of clinical and financial data. The manager supports accurate, complete, compliant, and timely medical record documentation and reporting; monitors department productivity, quality, and efficiency; and manages staff and department processes. The role may include coding, liaison work with legal and compliance teams, and coordination with a transcription vendor.

Requirements

High school diploma or equivalent required.
Two or more years of experience managing or supervising a medical records department required.
Knowledge and understanding of CMS IPFQR (Inpatient Psychiatric Facility Quality Reporting) Program measures, documentation, and reporting requirements required.
Knowledge and understanding of The Joint Commission’s HBIPS measures, documentation, and reporting requirements required.
RHIT required, or ability to obtain it within six months of hire.

Nice To Haves

Bachelor’s degree with a specialization in health information administration preferred.
One or more years of behavioral health experience preferred.
Certified RHIA preferred.

Responsibilities

Oversee and assist with collection, storage, retrieval, assembly, analysis, filing, and retention of medical records and data.
Implement and maintain processes and systems that ensure accurate and complete medical record documentation.
Maintain department productivity, quality, and efficiency across department processes.
Oversee and assist with discharge record analysis for practitioner deficiencies and data accuracy, compliance, and timeliness.
Work with physicians to improve documentation quality.
Report practitioner trends and audit results to the Performance Improvement Committee.
Complete HIM department audits, including HBIPS, CMS Quality Measures, and concurrent reviews.
Ensure documentation is filed accurately and timely, and that medical records are complete, including signatures, and closed within facility guidelines.
Prepare and analyze clinical data for research, process improvement, utilization management, mandatory reporting, and other purposes.
Track HIM Key Indicators and report them monthly to the Performance Improvement Committee.
Ensure State Reporting is accurate, complete, and timely.
May oversee and/or complete coding using current ICD and CPT classifications.
Manage staff, including hiring, development, training, performance management, and communication.
May liaise with legal and compliance teams on HIM-related audits and court engagements.
Liaise between the facility and transcription vendor to ensure transcribed documents are high quality, accurate, complete, and timely.
Perform other functions and tasks as assigned.