Manager, Grounds and Utilities Operations

Kamehameha Schools•Kurtistown, HI

5d•$81,500 - $111,700•Onsite

About The Position

Kamehameha Schools’ Hawaii Campus is hiring a Manager, Grounds and Utilities Operations to lead the day-to-day operations of the Grounds and Utility teams and provide secondary leadership for the Custodial team. Grounds maintains campus landscaping and outdoor facilities to keep them safe, clean, attractive, and ready for daily use. Utilities supports campus events with setup and breakdown services. The manager supervises personnel, manages departmental operations and budgets, and provides high-quality service across campus. The role leads Grounds and Custodial operations, including staff supervision, client service, and ensuring work products are available to meet daily operational needs. It establishes service standards, manages schedules and workflows, inspects work, supports staff development, and keeps current with industry developments. The manager also oversees safe work practices, hazardous materials procedures, compliance, tools, equipment, inventory, and supplies. Work is generally conducted in an office environment during regular weekday business hours, though work in non-standard locations, evenings, weekends, odd shifts, and emergency availability may be required.

Requirements

High school diploma or GED; an equivalent combination of education and experience may substitute for the stated requirements.
At least 3 years of experience overseeing a multi-skilled workforce, including establishing work schedules that maximize staff utilization.
Demonstrated leadership, including effective motivation, development, and coaching techniques for staff at all levels.
Previous supervisory experience involving scheduling, evaluations, disciplinary procedures, and training.
Excellent customer service skills for working with internal and external clients.
Strong organizational skills and ability to manage multiple functions and priorities efficiently.
Ability to maintain composure, tact, sensitivity, and flexibility during peak periods and crisis intervention situations.
Ability to manage people and coordinate work efficiently and effectively.
Ability to communicate effectively with all staff levels, clearly convey assignments and directions, and train staff in standard and hazardous-material safety procedures.
Excellent oral and writing skills for communicating instructions to support staff.
Ability to work effectively with crews, build an effective team, resolve worker conflicts, and respond to staff concerns.
Flexibility in scheduling work assignments, including working odd shifts for short periods or special projects.
Working knowledge of the safe application, storage, and disposal of fertilizer, herbicides, and pesticides.
Ability to understand and follow written and oral instructions and simple sketches, and to work independently with little or no supervision.
Ability to work with due regard for personal and coworker safety and to protect KSBE property.
Valid driver’s license.
Availability to work evenings and weekends as necessary and respond to emergencies or other needs of the organization.
Professional knowledge of facilities maintenance, horticultural practices, landscape maintenance procedures, and irrigation; ability to represent oneself as an expert to clients, vendors, and suppliers and understand industry best practices and trends.

Nice To Haves

Work experience in a multi-service function such as custodial, grounds, or maintenance.
Bachelor’s degree in management or a related field, or related work experience.
Experience overseeing construction projects and working with consultants, contractors, and vendors.
Knowledge of OSHA and EPA rules and regulations.
Experience with Green Seal certification.
Experience working with a workforce with varying skill levels.
Sensitivity to Hawaiian culture and Christian values.
Experience and knowledge of school operations.
Knowledge of how departments interrelate to coordinate work smoothly.
Working knowledge of the proper use and maintenance of tools used in groundskeeping and building custodial functions.

Responsibilities

Supervise Grounds and Custodial staff, including hiring and termination recommendations, performance standards and evaluations, coaching, training, discipline, and professional development.
Foster team communication and collaboration, assign work according to staff strengths, and develop work methods as appropriate.
Plan schedules, address workflow challenges, monitor attendance and time records, complete payroll, and make recommendations on leave requests.
Establish and maintain service standards for campus grounds and custodial work; prioritize and assign work orders for event setups, building configuration changes, and faculty requests.
Conduct routine inspections to maintain work quality and ensure facilities are regularly cleaned, groomed, and maintained.
Establish and enforce procedures for safe handling of hazardous chemicals and materials; maintain the Hazardous Material Safety Data Sheet Folder and ensure compliance with safety procedures and applicable regulations.
Provide hands-on training in grounds and custodial work, including specialty tasks and standard and hazardous-material safety procedures.
Provide subject-matter expertise and recommendations on procedures, processes, and building maintenance decisions.
Ensure tools and equipment are properly maintained and that staff have the necessary equipment, safety gear, and supplies.
Maintain supply and equipment inventories, ensure storage and use comply with applicable regulations, and keep operational storage areas organized and secure.
Pick up and deliver materials or equipment for the work crew as needed.
Work odd shifts as required for special projects and evenings or weekends as necessary; be available for emergencies or other operational needs.