Manager, Grants

Walton Family Foundation•Jersey City, NJ

3d•$110,000 - $137,000•Hybrid

About The Position

The Manager, Grants oversees the operations and administration of the Walton Family Foundation Education Program’s grants and contracts, helping to ensure grantmaking processes are efficient, compliant, accurate, and aligned with IRS regulations and organizational priorities. This role oversees teamwork product, supports staff development, leads process improvement efforts, and partners with internal stakeholders to support grantmaking, contracting, reporting, and charitable activity operations for the Education Program’s $250M+ annual grantmaking budget.

Requirements

Grants’ administration and lifecycle management
Private foundation compliance and IRS regulations
Staff management, coaching, and training
Process improvement and project management
Grants’ management systems, data tracking, and reporting
Documentation, policies, templates, and workflow tools
Stakeholder coordination and cross-functional partnership
Analytical thinking, sound judgment, and issue resolution
Confidentiality, discretion, and professional communication
Experience with use of AI tools to drive efficiency and quality
Bachelor’s degree in a related field preferred, or equivalent relevant experience
Minimum of 5 years of related experience in grants management, grants administration, nonprofit operations, private foundation grantmaking, compliance, or similar work
Minimum of 2 years of staff, team, or people management experience, including coaching and developing others preferred.
Strong understanding of grantmaking processes, compliance requirements, financial considerations, and documentation standards.
Experience using grants management systems, data tracking tools, reporting tools, or similar technology platforms. Experience with Fluxx preferred.
Strong project management skills with the ability to manage multiple priorities, deadlines, and stakeholders.
Strong written and verbal communication skills, with the ability to explain processes, requirements, and compliance expectations clearly.
Ability to exercise sound judgment, maintain confidentiality, resolve issues, and escalate risks appropriately.

Nice To Haves

Experience with Fluxx

Responsibilities

Support and oversee team execution of Education Program grantmaking processes, ensuring work is completed accurately, timely, and in compliance with organizational policies and applicable regulations.
Support the management of the Education Program grant budget and pipeline tracking, including commitments, forecasts, and emerging risks.
Identify and lead improvements to grants administration processes, resources, documentation, templates, reporting, and systems.
Help define and implement requirements for processes, reporting, and software systems supporting grantmaking, contracting, and charitable activities.
Manage projects aligned with team goals, process improvements, system enhancements, and organizational priorities.
Partner with colleagues and departments to collect, analyze, and report grant and charitable activity data.
Train associates on grant processes, policies, tools, and IRS regulations related to private foundation grantmaking.
Serve as a resource on IRS rules, private foundation regulations, and other federal or state requirements applicable to grantmaking.
Partner with Legal, Grants Administration, Finance, and other teams to ensure grants and contracts comply with foundation policies and requirements.
Provide direct support with project management and grantmaking operations to Program Officers and on priority team initiatives.
Identify process, compliance, or operational needs and escalate risks or recommendations to the Senior Manager, Grants.