Manager, Grant Reimbursement

Metra•Chicago, IL

5d•Onsite

About The Position

Metra is seeking a Manager, Grant Reimbursement to manage activities and records pertaining to reimbursement requests of financial assistance grants with a cumulative multi-billion dollar value. This role involves managing the preparation of financial information to support weekly FTA grant drawdowns and monthly requisitions of funds for reimbursement of capital expenditures made under federal/state/regional/local agency grants. The Manager will also manage the preparation of financial information to support grant activities pertaining to cash receipts and cash flow forecasting, prepare quarterly Federal Financial Reports for each Federal grant in accordance with FTA grant management requirements, and prepare additional periodic financial reports for other granter agencies. The position requires managing and participating in developing and implementing division goals, objectives, policies, and priorities; recommending and administering policies and procedures and appropriate service and staffing levels; coordinating the work plan and managing staff. The role also involves coordinating activities with executive staff, other departments, and outside agencies and participating in strategic and policy analysis.

Requirements

Bachelor's degree in Business Administration, Finance, Accounting, Economics or in lieu of degree, any combination of education and experience may be substituted for the required degree that equals four (4) years in finance and accounting in public transportation industry preferably in grant development, administration or the public sector.
Five (5) years of progressively responsible experience in financial and operation analysis, preferably in the transportation industry or public sector.
One (1) year of direct supervisory experience required that includes day-to-day employee management, assigning tasks, providing guidance and training, monitoring performance, conflict management, budgeting, hiring, discipline and/or termination.
Knowledge of federal/state grant procedures, federal/state/local planning, capital program and grant development and implementation processes.
Knowledge of accounting principles.
Proficiency in Microsoft Office suite, with emphasis on Excel.
Attention to detail.
Contentiousness.
Strong critical thinking skills.
Ability to solve complex problems.
Excellent analytical skills.
Strong interpersonal and communication (oral/written) skills.
Ability to stand, walk, and/or sit, for extended periods of time.
Must be able to operate a vehicle.
Must be willing to travel within Metra’s 6-county region.
Must be available to work flexible hours in the early morning, late afternoon, evenings, or weekends.

Responsibilities

Manage the services and activities pertaining to reimbursement requests of financial assistance grants with a cumulative multi-billion dollar value.
Quickly resolve Grantor's requests for additional information and adjustments, ensuring Metra receives timely payments to facilitate good cash positions.
Manage and monitor weekly Federal Transit Administration (FTA) grant draw downs and monthly requisitions of funds for reimbursement of capital expenditures made under federal/state/regional/local agency grants in order to meet established cash flow needs.
Control high-level capital budgets for active and completed grants to comply with requirements related primarily to grant management (grant reporting, modifications and close-outs, record retention and access, etc.).
Manage quarterly Federal Financial Reports process for each Federal grant in accordance with FTA grant management requirements and manage monthly, quarterly, and annual financial status report preparation and submission to other outside agencies in compliance with all federal, state, and local rules, regulations, and requirements.
Review and approve all capital budget revisions and closeouts of capital projects and grants, ensuring Cost and Revenue Budgets are reconciled and all reimbursement requests have been processed.
Approve time off, coordinate staff schedules, fill vacancies as necessary, and ensure compliance with departmental and company policies and objectives.
Decide/implement staffing decisions, performance evaluations, and performance improvement, disciplinary, and/or termination procedures.
Promote safe work practices and maintain and foster a safe work environment.
Perform other related duties as assigned to meet the ongoing needs of the organization.