Manager for Academic Affairs and Transfer

State of Indiana•Indianapolis, IN

4d•Onsite

About The Position

The Manager for Academic Affairs and Transfer supports the Commission’s Academic Affairs Team in fulfilling multiple statutory responsibilities relating to high school dual credit/enrollment and the transfer of academic credit among all public and participating private non-profit institutions. The Manager will directly support the Director of Academic Affairs and Transfer in maintaining and optimizing the statewide academic transfer system, notably the Indiana College Core (ICC), the Core Transfer Library (CTL), exams for credit equivalencies, the Statewide Transfer and Articulation Committee (STAC), Transfer Single Articulation Pathways (TSAPs) between community colleges and state universities, and ‘Reverse Transfer’ for former community college students. Duties include maintaining the Commission’s public-facing resources and online tools, such as My College Core and TransferIN. The position works with public and independent institutions to maintain up-to-date Advanced Placement (AP), CLEP, Cambridge International, and International Baccalaureate (IB) exam equivalencies. The Manager will regularly liaise with colleagues in the State of Indiana’s Education Vertical and relevant external stakeholders regarding high school dual credit/dual enrollment, particularly in relation to policy development, implementation, and promotion. The position affords an excellent introductory opportunity to learn from and contribute to the various workflows of the wider Academic Affairs Team, including constituent services, updating web resources, and facilitating stakeholder convenings. Moreover, the role will afford opportunities to directly contribute to the data and findings in annual reports, the revision of policies and procedures in response to shifting needs, and targeted research projects. This role will involve regular interaction with external partners as well as collaboration with other Commission teams, such as the Career & Technical Education Team. The Manager is a direct report to the Director of Academic Affairs and Transfer.

Requirements

Excellent organizational skills to facilitate multiple, simultaneous projects with differing deadlines in support of the Director of Academic Affairs and Transfer and, as needed, across the wider Academic Affairs Team’s workflow.
Ability to work collaboratively in a team setting, display initiative in identifying work needing completion, and proactively helping other staff as needed in achieving the goals of the agency.
Ability to establish and maintain collaborative relationships with external stakeholders, including anticipation of stakeholder needs and responsive customer service.
Ability to obtain and gain knowledge in an evolving high school and early college programming space, including statutory requirements and accredidation standards.
Ability to research, interpret, and summarize program and policy information in a manner that provides actionable insights to advance the Commission’s priorities and mission.
Excellent written and verbal communication skills, including the ability to communicate complex and specialized program and policy information to a wide spectrum of audiences in a courteous and effective manner.
A working knowledge of Adobe PDF and Microsoft Office applications.
Able to perform essential functions with or without reasonable accommodation.

Nice To Haves

Familiarity with project management platforms is desirable but not necessary.

Responsibilities

Collaborate with the Commission’s Career & Technical Education team and the Indiana Department of Education to update, maintain, and implement statewide dual credit/enrollment policies.
Establish and maintain collaborative, working relationships with key external stakeholders, such as postsecondary institutions and K-12 dual credit organizations.
Directly support the Director of Academic Affairs and Transfer in coordinating regular meetings with the STAC Committee and its subcommittees, the ICC Working Group, and ad hoc task forces, including the preparation and circulation of agenda materials.
Serve as the primary lead to facilitate and track the complete submission of statutorily required transfer information to the Commission from state educational institutions on specified cadences throughout the year.
Regularly update and continuously improve the Commission’s public-facing online resources, including crucial databases for the CTL, TSAPs, and exam equivalencies for AP, CLEP, Cambridge International, and IB.
Support the Director of Academic Affairs and Transfer in maintaining the CTL through annual faculty “Currency Reviews” of existing and proposed CTL courses, including preparing, distributing, gathering, and analyzing relevant materials through technology platforms.
Support the process and procedures to onboard new private, non-profit institutions to accepting the ICC and participating fully in the CTL.
Provide technical support regarding dual credit/enrollment, the ICC, and other transfer policies to high schools and postsecondary providers.
Serve as the Commission’s secondary lead for TSAP implementation, including the convening of TSAP faculty panels as necessary, and Indiana’s ‘Reverse Transfer’ system in collaboration with state postsecondary institutions.
Serve as the Commission’s secondary lead for eTranscripts and other innovations to transcript academic credit and learning.
Prepare informational items about Indiana’s transfer initiatives to varying audiences, such as academic advisors, admissions representatives, registrars, and high school guidance counselors.
Monitor and respond to certain Academic Affairs email inboxes.
Undertake short-term, applied research projects to support the responsibilities of the Academic Affairs Team.
Provide assistance, as necessary, to the wider Academic Affairs Teams on time-sensitive, high-priority projects, including the Commission’s Academic Program Inventory, academic program reviews, and state authorization procedures.
Assist all members of the Academic Affairs Team in developing and communicating policies, findings, and other useful information to key constituencies, especially secondary and postsecondary institutions, with the opportunity to draft narrative, graphics, and tables for internal and external reports.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access