Manager - Fleet Services (Dallas Water Utilities - Civil Service)

City of Dallas

9d•$70,075 - $87,610•Onsite

About The Position

Performs highly advanced and complex management or oversight activities for daily operations of an operating unit or functional program. Work involves establishing short-, mid-, and long-term goals and objectives; developing guidelines, procedures, rules and regulations; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluating program activities; and developing and evaluating budget requests. Directly accountable for functional operations of unit in its entirety. Works under limited direction with extensive latitude for the use of initiative and independent judgment. The Manager-Fleet Services manages, directs, and programs all fleet services, fueling, and shop operations for the City's Fleet vehicles. Supervises clerical, administrative, trade, and complex technical functions and vendors. Coordinates, facilitates, and evaluates program activities, compliance, environmental and safety issues, and personnel performance and activities.

Requirements

Knowledge of departmental management
Knowledge of fleet management, services, and operations.
Knowledge of budgeting and auditing.
Ability to establish goals and implement programs for effective services.
Ability to develop and implement budget and perform various financial analysis.
Ability to direct, manage, train, and supervise clerical, administrative, and trade employees.
Ability to perform accounting and general computer systems skills.
Ability to evaluate and manage large multi-faceted department performing various fleet management activities.
Communicating effectively both verbally and in writing.
Establishing and maintaining effective working relationships
Bachelor's degree in a business administration or industrial management field.
Four (4) years of professional level experience in large fleet operations, maintenance, and repair.
Three (3) years of supervisory/management experience with responsibility for oversight of automotive inventory system(s), automotive repair practices, procurement of automotive equipment and budget administration.
Valid driver's license with good driving record.

Nice To Haves

High school diploma or GED plus eight (8) years of the required experience including three (3) years of supervisory/management experience with responsibility for oversight of automotive inventory system(s), automotive repair practices, procurement of automotive equipment and budget administration will meet the education and experience requirements.
An associate degree in any field plus six (6) years of the required experience including three (3) years of years of supervisory/management experience with responsibility for oversight of automotive inventory system(s), automotive repair practices, procurement of automotive equipment and budget administration will meet the education and experience requirements.
A bachelor's degree or higher in a non-specified field plus six (6) years of the required experience including three (3) years of supervisory/management experience with responsibility for oversight of automotive inventory system(s), automotive repair practices, procurement of automotive equipment and budget administration will meet the education and experience requirements.
A master's degree or higher in a specified field plus two (2) years of the required experience including three (3) years of supervisory/management experience with responsibility for oversight of automotive inventory system(s), automotive repair practices, procurement of automotive equipment and budget administration will meet the education and experience requirements.

Responsibilities

Manages, directs, oversees, and evaluates shop activities, fueling services, fleet services, and related work; oversees work order assignment, completion, and inspection; oversees and directs compliance and vendor contracts.
Oversees the productivity of shop and fleet services, inventory, fueling, and parts management; coaches or and gives technical and mechanical direction as needed; resolves challenging and complex problems that arise and makes independent decisions to positively impact the shop functions and service delivery.
Creates and maintains monthly paperwork and logs pertaining to City credit card; conducts yearly mechanic work and effectiveness inspections and evaluates workload and scheduling.
Establishes short and long range plans and programs; makes adjustments operations to improve productivity and effectiveness; manages work orders, maintenance, requests, servicing and maintenance activities, and other related work; manages the maintenance of log sheets and obtain permits as needed.
Attends, conducts, and participates in meetings with executive team regarding upcoming department changes, information regarding equipment and updates on interdepartmental objectives, feedback about end user department concerns, shop welfare, Vendor evaluations, and to provide advice on department policy and regulations.
Directs, coaches, and manages employees and directs staff managing the shop, parts, and those providing services, fueling, and maintenance; identifies training needs for employees; meets with employees and shop supervisors on topics concerning upcoming department changes, use of financial system used by City of Dallas, and equipment use.
Interviews candidates for onboarding or promotion to the City of Dallas; reviews applications, contacts applicants, sets interview schedules and interview board; completes all paperwork required for interview process, and engages with executive team to determine best candidate for position.
Develops, determines, and designs budget and performs various audits for budget and billing; monitors budget, expenses, and revenue to observe and document actuals and data; develops and implements rate setting modules to effectively deliver fuel and services.
Develops and determines methods to improve production or effectiveness of the fleet services, fueling, and general shop operations; oversees compliance and permitting requirements and ensures that all activities and operations are meeting customer needs and being performed professionally.
Performs any and all other work as needed or assigned.