Manager, Finance & Operations

Mirkin Solutions - Your People Operations People•D.C., DC

2d•Hybrid

About The Position

Partnership for a Healthier America (PHA) is seeking a Finance & Operations Manager to manage the day-to-day financial operations of the organization, with a strong emphasis on accounts payable and receivable (AP/AR). This role ensures accurate financial processing, supports monthly close activities, and maintains clean, organized financial data across systems. In addition to finance responsibilities, this role provides administrative and operational support to ensure smooth internal coordination across teams. The ideal candidate is detail-oriented, highly organized, and comfortable balancing financial accuracy with day-to-day operational needs. This position will primarily work remotely, but will also need to be available 1-2 days in office to fulfill in-office administrative responsibilities at our DC Headquarters at least once a week. This role reports to the Director of Finance.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred (or equivalent work experience)
2–5 years of experience in accounting, AP/AR, or finance operations (nonprofit experience a plus)
Hands-on experience with accounts payable and receivable processes, including invoicing, vendor management, and reconciliations
Familiarity with accounting software (e.g., Sage Intacct, or similar) and other systems such as (Bill.com, Tallie)
Proficiency in Microsoft Office (especially Excel) and Google Workspace
Strong attention to detail with a high level of accuracy in financial data entry and reporting
Solid understanding of basic accounting principles
Experience supporting administrative or operations functions in a professional environment
Excellent organizational and time management skills, with the ability to manage multiple priorities
Strong written and verbal communication skills
Ability to handle confidential and sensitive financial information with discretion
Ability to commute and work in-person (DC office) 1-2 days a week
Available for in-person travel for staff meetings and retreats
Collaborative, proactive, and able to work independently when needed

Responsibilities

Manage accounts payable and receivable processes, including setting up and maintaining vendor accounts, ensuring required documentation, processing invoices, expense reports, and payments accurately and on time.
Support customer invoicing and AR data entry, ensuring timely and accurate billing.
Ensure all financial transactions are properly coded to correct accounts for reporting.
Assist with monthly credit card reconciliation and collection of receipts.
Support month-end close processes and maintain organized financial records.
Assist with year-end processes, including 1099 preparation.
Maintain accurate data flow into accounting systems and troubleshoot discrepancies.
Collaborate closely with the Finance team on reporting and ad hoc financial projects.
Provide general administrative support across teams, including coordination and communication.
Manage and monitor shared systems such as organizational inboxes, communication channels, calendar scheduling, and Zoom administration.
Support vendor coordination and external partners, including IT and office services.
Assist with onboarding/offboarding logistics (equipment, system access, coordination with vendors).
Help maintain internal systems and documentation (e.g., file sharing platforms, contact lists).
Support Board of Directors coordination, including preparing materials and meeting logistics, preparing meeting minutes, maintaining records and contact lists, and assisting with scheduling and communications.
Provide light support for office operations, including supply coordination and workspace management (as needed for DC office presence and events).
Perform other duties as assigned to support organizational effectiveness.