Manager, Finance Operations & Controls

City of Philadelphia • Philadelphia, PA

1d

About The Position

The Manager of Financial Operations and Controls is an integral member of the Department of Commerce Finance & Administration Team and Operations & Finance Unit. The role manages and coordinates financial operations, administrative workflows, systems, documentation, tracking, internal controls, and business-unit support. It supports the central Finance Operations & Administration business unit and collaborates with accounting, contract, and program support staff.

The position oversees invoicing and financial tracking, coordinates finance workflows and deadlines, maintains the fiscal calendar, and monitors internal financial and accounting processes and systems. It helps ensure that operations comply with City rules and regulations, GFOA requirements, budget-management requirements, agency policies, and standard operating procedures. The Manager also provides timely reporting and operational support across Commerce business units and serves as a liaison between the Finance unit and other units.

Requirements

• Associate degree in financial administration, accounting, business administration, public administration, or a closely related field.
• At least two to three years of experience in financial administration, fiscal operations, fiscal administration, or administrative operations involving financial processes, or an equivalent combination of education and experience accepted by the Deputy Director of Commerce.
• Experience managing systems and processes.
• Experience with project management tools.
• Ability to work independently and as part of a team.
• Attention to detail and ability to anticipate and meet deadlines.
• Excellent oral and written communication skills, technological understanding, critical thinking, and problem-solving skills.
• Successful candidate must be a City of Philadelphia resident within six months of hire.

Responsibilities

• Manage and implement invoicing processes for accuracy, compliance, and Finance team workflows in support of objectives set by the Commerce Senior Director of Finance.
• Maintain the Finance unit’s fiscal calendar, including financial deadlines, budget milestones, invoice and reimbursement cycles, reporting requirements, fiscal year-end activities, and other deliverables.
• Coordinate workflows for Finance staff, track outstanding items and deadlines, organize supporting documentation, and follow up with Commerce business units as needed.
• Ensure central Finance and Operations unit processes run efficiently and comply with City rules and regulations, GFOA requirements, and City budget-management requirements.
• Manage and monitor internal financial and accounting systems processes, including City systems and department systems such as QuickBase and SharePoint.
• Ensure timely and accurate invoice, reimbursement, and funding-management tracking in accordance with department asset-management and quality controls, the Senior Director of Finance’s expectations, and standard operating procedures.
• Ensure timely and accurate Finance unit reporting and serve as a liaison between the Finance unit and other Commerce business units.
• Promote a teamwork and support-first mindset while applying agency policies and procedures to provide equitable support services across units and employees.
• Manage the office financial calendar and ensure policies and procedures are followed during budget season and throughout the year.
• Troubleshoot Finance unit and other unit financial-operations or operational issues as they arise.
• Liaise with the Director of Operations.
• Perform other duties as assigned.

Benefits

• Unlimited free public transportation through SEPTA Key Advantage.
• Eight weeks of paid parental leave.
• Comprehensive health coverage for employees and eligible dependents.
• Wellness program eligibility for a discounted medical plan.
• Paid vacation, sick leave, and holidays.
• Retirement savings options.
• Eligibility to participate in the Public Service Loan Forgiveness program.
• Tuition discounts and scholarships through partnerships with local colleges and universities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree