Manager, Finance Operations & Controls

City of Philadelphia • Philadelphia, PA

2d • $60,000 - $75,000

About The Position

The Manager of Financial Operations and Controls is an integral member of the Commerce Department’s Finance & Administration Team and Operations & Finance Unit. The position manages and coordinates financial operations, administrative workflows, systems, documentation, tracking, internal controls, and business-unit support. It supports the Finance Operations & Administration central business unit and collaborates with accounting, contract, and program support staff.

Requirements

• Associate’s degree in financial administration, accounting, business administration, public administration, or a closely related field, or an equivalent combination of education and experience acceptable to the Deputy Director of Commerce.
• At least two to three years of experience in financial administration, fiscal operations, fiscal administration, or administrative operations involving financial processes.
• Experience managing systems and processes.
• Experience with project-management tools.
• Ability to work independently and as part of a team.
• Attention to detail and ability to anticipate and meet deadlines.
• Excellent oral and written communication, technological understanding, critical thinking, and problem-solving skills.
• Must be a City of Philadelphia resident within six months of hire.

Responsibilities

• Manage and implement invoicing processes to ensure accuracy and compliance and support finance-team workflows in meeting objectives set by the Commerce Senior Director of Finance.
• Maintain and manage the Finance unit’s fiscal calendar, including recurring financial deadlines, budget milestones, invoice and reimbursement cycles, reporting requirements, fiscal year-end activities, and other Finance deliverables.
• Support Finance staff, including the Senior Fiscal Manager and Accountant, by coordinating workflows, tracking outstanding items, monitoring deadlines, organizing supporting documentation, and following up with Commerce business units.
• Ensure the central Finance and Operations unit operates efficiently and in accordance with City rules and regulations, GFOA requirements, and city budget-management requirements.
• Manage and monitor the department’s internal financial and accounting system processes, including internal City systems and department systems such as QuickBase and SharePoint.
• Ensure timely and accurate invoice, reimbursement, and funding-management tracking in accordance with department asset-management and quality-control standards, the Senior Director of Finance’s expectations, and standard operating procedures.
• Ensure timely and accurate Finance unit reporting and serve as liaison between the Finance unit and other Commerce business units.
• Promote a teamwork and “support-first” mindset within the Finance and Operations unit while upholding agency policies and procedures and providing equitable support services across units and employees.
• Manage the office financial calendar and ensure policies and procedures are followed during budget season and throughout the year.
• Troubleshoot financial operations issues and errors experienced by the Finance unit or other operational units.
• Liaise with the Director of Operations.
• Perform other duties as assigned.

Benefits

• Unlimited free public transportation year-round through SEPTA’s Key Advantage program.
• Eight weeks of paid parental leave.
• Comprehensive health coverage for employees and eligible dependents.
• Wellness program eligibility for a discounted medical plan.
• Paid vacation, sick leave, and holidays.
• Retirement savings options.
• Eligibility to participate in the Public Service Loan Forgiveness program.
• Tuition discounts and scholarships through partnerships with local colleges and universities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree