Manager, Finance and Administration (Be Well Institute)

UT Health San Antonio•San Antonio, TX

About The Position

The Be Well Institute at UT Health San Antonio specializes in substance use and related disorders. It is a comprehensive, low-barrier system focused on improving substance use care and mental health support across Texas through clinical care, research, workforce development, and community partnership. The Manager of Finance and Administration manages the daily operations of a divisional or organizational unit, primarily in administrative and financial management, and represents the department in business affairs with the institution community. The role provides overall planning and direction for organizational units or multifaceted academic, research, and teaching departments, including oversight of a divisional unit within the School of Medicine. It manages financial and administrative functions, oversees multiple funding sources, and ensures business processes support the organization's mission and strategic plan. The manager also plans and directs special projects and performs other duties as assigned.

Requirements

Bachelor's degree.
Critical thinking skills, including the ability to reach accurate conclusions and solutions by identifying, defining, and analyzing problems and situations using rational and intuitive processes.
Leadership skills, including the ability to mobilize people and work toward a shared purpose in the organization's and its constituents' best interests.
Communication skills, including explaining technical concepts to management; reading and interpreting professional journals, financial reports, and legal documents; and writing reports, business correspondence, and procedural manuals.
Project management skills, including coordinating project components through planning, execution, and change control to balance time, cost, and quality.
Teamwork skills, including building positive working relationships through open communication and collaboration.
Business acumen across education, research, clinical care, finances, and operations, including understanding customers, resources, educational trends, and new advances; planning, prioritization, decision-making, and resource allocation skills.
Knowledge of federal, state, and higher education accounting and reporting requirements and standards, as well as financial analysis and accounting principles.
Knowledge of computer systems, software applications, and automated financial systems.

Responsibilities

Develop and prepare budgets and financial reports for grants, general appropriations, endowments, and other funds.
Provide overall planning and direction for organizational unit(s) or multifaceted academic, research, and teaching departments; within the School of Medicine, oversee a divisional unit.
Manage all facets and phases of financial and administrative management.
Oversee the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
Manage and improve business processes and operations, ensuring continuity and integration of policies and procedures with the organization's mission and strategic plan.
Identify short-term and strategic goals and oversee resource allocation to meet priorities.
Control expenditures and statements of accounts to ensure regulatory compliance and fiscal integrity.
Develop, plan, and direct special projects, which may include space renovations and allocations, staffing, equipment purchases, long-range plans, and leasing off-campus space and services.
Represent the department in business affairs to the institution community.
Perform other duties as assigned.