MANAGER, FINANCE & ADMINISTRATION, Dean of Students & Division of Student Affairs

Boston University•Boston, MA

7d•$65,000 - $75,000

About The Position

The Manager, Finance & Administration is responsible for leading and centralizing student employment, HR-related processes, and administrative operations across the Division of Student Affairs. This role ensures consistent, efficient, and compliant practices related to hiring, onboarding, payroll, and operational systems, including One Card. Serving as a key operational leader within the Division, this position partners closely with unit directors, standardizing processes, reduce risk, and enhance the overall effectiveness and scalability of divisional operations. The role also provides support to the Student Activities Business Office (SABO) during peak periods.

Requirements

Experience with student employment processes.
Experience with HR-related processes (hiring, onboarding, payroll, terminations).
Experience with administrative operations.
Familiarity with operational systems, including One Card.
Experience standardizing processes.
Experience reducing risk.
Experience enhancing operational effectiveness and scalability.
Experience supporting business offices during peak periods.
Experience with JobX/SIS.
Experience with SAP/MyBU Works.
Experience with payroll and time entry oversight.
Experience with One Card reconciliation.
Experience developing and maintaining standard operating procedures (SOPs).
Experience leading training and onboarding sessions.
Experience identifying and implementing process improvements.
Experience tracking and analyzing data.
Experience providing regular reporting.
Experience developing and maintaining operational calendars.

Responsibilities

Oversee end-to-end student hiring processes (JobX/SIS through onboarding and payroll setup).
Establish and manage a divisional student hiring calendar to ensure consistency and predictability.
Standardize job descriptions, pay practices, and hiring workflows across units.
Provide guidance to supervisors on student employment policies, best practices, and workforce planning.
Review and monitor student staffing levels to support equitable and strategic allocation of resources.
Lead coordination of staff hiring, onboarding, transfers, and terminations in partnership with HR.
Maintain accurate organizational structures and reporting lines within HR systems (e.g., SAP/MyBU Works).
Monitor the accuracy and timeliness of students and staff payroll.
Identify and resolve missed time, late submissions, and payroll discrepancies.
Establish clear expectations and provide training to supervisors on time entry and payroll processes.
Oversee One Card reconciliation processes across the division, ensuring timely submission and adherence to university policy.
Partner with staff to resolve missing documentation, policy violations, and audit risks.
Establish standard timelines, documentation requirements, and training for cardholders.
Conduct periodic compliance reviews and identify trends to improve operational practice.
Develop and maintain standard operating procedures (SOPs) for hiring, onboarding, payroll, and administrative processes.
Lead training and onboarding sessions for staff responsible for student employment and administrative operations.
Identify and implement process improvements to reduce inefficiencies and inconsistencies across units.
Track and analyze student employment data (headcount, hours, and spend).
Provide regular reporting to support divisional planning and decision-making.
Identify trends, risks, and opportunities for improved resource allocation.
Develop and maintain a divisional operations calendar aligning key activities (hiring cycles, payroll deadlines, reconciliation timelines, and planning milestones).
Ensure units are informed, aligned, and meeting key operational deadlines and expectations.