Manager, Facilities Planning & Strategic Initiatives
About The Position
The Manager, Facilities Planning & Strategic Initiatives serves as a strategic right hand to the Associate Vice President for Facilities. The role drives Facilities Management (FM) planning and scheduling, cross-functional projects, executive reporting, campuswide request intake and triage, and executive-level presentation development. The incumbent organizes, tracks, and communicates initiatives across Planning, Design & Construction, Operations & Maintenance, Sustainability, Real Estate, and Capital Finance. The position serves as a hub for data, schedules, stakeholders, and deliverables, translating complex facilities information into decision-ready materials for university leadership, governing boards, and external partners. Duties include planning and scheduling all FM projects; coordinating meetings and agendas for the AVP and leadership teams; reviewing and synthesizing information for decision-making; drafting correspondence, reports, and presentations; tracking strategic initiatives and communicating updates; communicating routine updates on behalf of the AVP; approving minor scheduling and logistical decisions for meetings and events; and authorizing standard communications and documentation within established guidelines. This position is designated as essential personnel.
Requirements
- Master’s degree in engineering, Architecture, Construction Management, Business, Public Administration, or a related field; or a bachelor’s degree in a related field and a combination of education and relevant experience equivalent to a Master’s degree.
- At least 5 years of progressive project/program management experience, preferably in higher education, the public sector, healthcare, or complex owner environments.
Nice To Haves
- PMP, PgMP, or equivalent project/program management certification.
- LEED, WELL, or energy/sustainability credentials.
- Experience with facilities systems, including CMMS (e.g., AiM/AssetWorks, TMA, Archibus), project controls (e.g., e-Builder, Procore), capital planning tools, and space management.
- Familiarity with state capital processes, public procurement, and higher-education governance/reporting.
Responsibilities
- Plan and schedule all Facilities Management projects.
- Coordinate meetings and agendas for the Associate Vice President and leadership teams.
- Review and synthesize information to support decision-making.
- Draft correspondence, reports, and presentations.
- Track progress on strategic initiatives and communicate updates.
- Communicate routine updates and information on behalf of the Associate Vice President.
- Approve minor scheduling and logistical decisions for meetings and events.
- Authorize standard communications and documentation within established guidelines.
- Organize, track, and communicate initiatives across Planning, Design & Construction, Operations & Maintenance, Sustainability, Real Estate, and Capital Finance.
- Coordinate campuswide request intake and triage, cross-functional projects, executive reporting, and executive-level presentation development.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
