Manager, Facilities Logistics

Pepperdine University•Malibu, CA

1d•Onsite

About The Position

Under the direction of the Associate Director, Facilities Logistics, the Manager, Facilities Logistics supports the University’s daily warehouse operations to ensure the efficient receipt, storage, and distribution of goods. This role is responsible for managing warehouse staff, overseeing inventory control, and equipment management processes, all while maintaining a safe, organized, and efficient work environment.

Requirements

Bachelor’s degree in Supply Chain Management, Facilities Management, Business Administration, Engineering, or a related field or commensurate experience.
Three years of progressively responsible experience in facilities logistics, warehousing, supply chain management, or operations management, including a minimum of one year in a supervisory or management role
Demonstrated expertise in warehouse operations, inventory control systems, procurement coordination, and logistics planning within complex organizational environments.
Advanced proficiency with enterprise software platforms, including Google Workspace, Microsoft Office Suite including Excel, Computerized Maintenance Management Systems (CMMS), and enterprise inventory or asset management systems.
Proven ability to analyze operational data, optimize logistics workflows, and implement process improvements that increase efficiency and service reliability.
Demonstrated leadership experience in managing diverse teams, fostering accountability, and cultivating a collaborative, mission-driven work environment aligned with Pepperdine University’s values.
Excellent written, verbal, and interpersonal communication skills, with the ability to effectively engage with senior leadership, campus stakeholders, vendors, and operational staff.
Ability to work independently while coordinating complex logistics operations across multiple departments and campus locations.
Demonstrated commitment to customer service excellence, operational integrity, and continuous improvement.

Nice To Haves

Professional certifications such as Certified Supply Chain Professional (CSCP) or Certified in Planning and Inventory Management (CPIM), Certified Professional in Supply Management (CPSM) from the Institute for Supply Management, or facilities-related credentials such as Certified Facility Manager (CFM) or Facility Management Professional (FMP), or Certified Educational Facilities Professional (CEFP).
Experience managing logistics or warehouse operations within higher education, institutional, or campus environments.
Proficiency with WebTMA.
Demonstrated experience leading process improvement initiatives, including Lean, Six Sigma, or other operational efficiency methodologies.
Knowledge of sustainability practices in facilities logistics, including material reuse, recycling programs, and environmentally responsible procurement.
Experience managing vendor relationships, service contracts, and procurement coordination in collaboration with purchasing departments.
Familiarity with capital projects logistics coordination, including material staging, contractor support, and construction-related supply management

Responsibilities

Manage, train, and evaluate two full-time warehouse staff.
Assign tasks and monitor performance.
Foster a safe, collaborative, and productive work culture.
Serve as warehouse staff support (Procurement and Clerk) and fill in for staff during absences.
Identify and implement improvements in warehouse workflows and logistics operations.
Oversee the fuel ordering and receiving for the on-campus fueling station.
Oversee, implement, and conduct audits of warehouse shelving and records for quality control and optimization.
Maintain accurate warehouse records and conduct daily, weekly, monthly, quarterly, and yearly audits and inspections.
Ensure proper documentation and tracking of maintenance-worthy assets and equipment.
Maintain accurate records for physical tags, asset transfers, and audit requirements.
Ensure the Computerized Maintenance Management Systems (CMMS) contain asset details such as model numbers, serial numbers, warranty information, lifecycle data, and location codes.
Maintain accurate records of attic stock and other assets at the close of a construction project.
Coordinate with Facilities to ensure assets have preventive maintenance schedules when applicable.
Oversee the receiving, storage, and distribution of inventory, Shopping List (SL), and One-time purchases (OTP).
Establish and enforce inventory procedures and improve processes as needed.
Conduct annual physical inventory.
Identify unused inventory, coordinate recharge, and maintain usable storage capacity.
Ensure compliance with University records management policy and effectuate processes including scanning, file retention compliance, and document disposal.
Conduct periodic audits to reconcile physical assets with database records and maintain data accuracy for compliance, budgeting, and long-term planning.
Work with the Associate Director, Facilities Logistics, on on-campus storage facilities, emergency supplies, and stakeholder communication.
Test products in collaboration with the Department of Facilities Services for innovative or efficient new products.
Ensure compliance with University, state, and federal safety regulations (i.e., SDS sheet compliance and record keeping, Warehouse file retention).
Conduct safety training and maintain proper documentation.
Establish and enforce proper storage methods, space utilization, and workflow procedures to optimize operations.
Perform weekly checks on all Warehouse vehicles and equipment.
Maintain a clean, safe, and efficient warehouse environment.
Perform additional responsibilities as assigned by the Associate Director of Facilities Logistics or the Senior Director, Facilities and Campus Operations.
Uphold University mission through work performed.