Manager, Court Facilities (#129)

Maine Judicial Branch•Augusta, ME

27d•$81,910 - $105,040

About The Position

The employee is part of the Court Facilities Department and reports to the Director of Court Facilities. The work of the Manager of Court Facilities includes supervising Facility Engineers and being responsible for the day-to-day facility operations of all State of Maine Judicial Branch locations. Working with the procurement department, the position provides facility-related services and equipment as well as supervision of contractors and vendors retained to provide building operational services. Work also involves working with landlords and County Administration to ensure that facilities are properly maintained. Responsibilities include creating and managing maintenance programs, including service contracts requirements; provision of direct building maintenance and problem response, including emergency response; engaging in periodic building inspections; ensuring compliance with applicable statutes, rules, and codes; and overseeing renovation projects. The Manager of Court Facilities is responsible for assisting in the development and administration of the facilities Capital, Major Project and Maintenance & Operational budgets. The Manager of Court Facilities works closely with the Finance, Procurement, OIT, Security and Court Operations departments in the execution of purchases. The Manager of Court Facilities works closely with County, Municipal, and private court facility owners. Extensive regional and limited statewide travel required.

Requirements

Graduation from an accredited four-year college with a degree in Engineering, Project Management, Facilities Maintenance, Building Construction Technology or related field required. Directly related professional experience may be substituted for education on a two-years of experience to one-year of education basis.
At least 5 years of experience in building maintenance or facility/property management roles required.
At least 5 years’ experience managing third-party vendor relationships, from sourcing and evaluation to performance management required.
Valid Driver’s License and ability to regularly travel to various courthouses in Maine.
Strong writing, communication, and interpersonal skills, including demonstrated ability to communicate effectively, both orally and in writing.
Knowledge of the operation and function of large, complex facilities, preferably across multiple sites.
Excellent knowledge of ADA, OSHA regulations, Air Quality standards, building and fire safety codes, HVAC systems operations, energy management, and related facility protocols.
Proven ability to manage time effectively and positively and independently reprioritize demands in a changing system.
Proven ability to work within budget constraints and provide continued improvement planning.
Strong time management and change management skills.
Ability to direct bid preparation and contracting for services.
Ability to respond to emergency situations outside of core hours.
Ability to develop and maintain effective and cooperative relationships with judges/justices, security officers, court personnel, building owners, governmental officials, architects, vendors, and the public.
Ability to plan and coordinate routine projects as well as long-range maintenance and capital improvement projects.
Ability to interact and work effectively with other court staff who have a role in facility management, including Security, OIT, and Court Operations departments.
Ability to focus on team member growth, foster a positive work environment, and understand your team's needs to build a collaborative and productive team.
Ability to prepare budget estimates, and approve, monitor, and analyze expenditures.
Ability to develop proactive strategies for the JB’s long-term operational efficiency, sustainability, and growth.
Ability to use computers and related software to develop databases and other record-keeping systems.

Nice To Haves

5-7 years of supervisory experience preferred.

Responsibilities

Manage Facility Engineers, building managers, and vendors.
Build and maintain positive, productive relationships with landlords, building managers, vendors, and County Administration, where applicable.
Provides building maintenance services, including management of HVAC, electrical, and water systems.
Identifies and develops scope and cost estimates for repair work.
Inspects all buildings for compliance with OSHA standards, building codes, and fire safety codes.
Works with landlords to ensure compliance with required standards and ensure compliance with facility accessibility requirements.
Working with the procurement department, oversees and implements building maintenance and service contracts, including developing Request for Proposals (RFPs), developing bid documents, and managing bidding processes.
Oversees the work of any vendors involved in the maintenance of owned facilities and serves as liaison with contractors/vendors performing maintenance in leased facilities.
Collects and analyzes information concerning building problems and develops and implements solutions to correct problems.
Maintains construction and maintenance records for all Judicial Branch facilities, including history of repairs, maintenance contracts, “as built drawings” for all new construction, blueprints/architectural designs, Material Safety Data Sheets (MSDS) on custodial and maintenance supplies in court facilities.
Assists or provides property management at Judicial Branch facilities, as needed.
Reviews and manages the energy management system settings for Judicial Branch facilities for locations that permit remote management.
Develops sustainability plans and energy-use improvement plans for Judicial Branch facilities.
Develops and maintains database and manual records of pertinent information for Judicial Branch facilities, and prepares reports as required.
Recommends facility-related procurement consistent with budgets and under the policy guidance of the Director of Financial Operations and Manager of Procurement.
Assists the Director of Court Facilities in the development of the Facilities Work Plan, which identifies building conditions, needed improvements, current initiatives, and status of ADA compliance.
Assists the Director of Court Facilities in the preparation and management of the portion of the Judicial Branch budget dealing with facility construction, maintenance, leases, capital and major project purchases.
Works with the Director of State Judicial Marshals in the implementation of improvements to enhance facility security and disaster recovery.
Leads construction teams for facility renovation projects.

Benefits

Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
Paid Parental Leave: 4 weeks
Gym membership and childcare reimbursement programs
Public Service Student Loan Forgiveness Program
Health insurance coverage (85%-100% employer-paid for employee-only plan)
Health insurance premium credit (5% decrease in employee premiums)
Dental insurance (100% employer-paid for employee-only plan)
Health and dependent care flexible spending accounts
Defined Benefit Pension plan contributions
Voluntary deferred compensation (retirement savings 457 Plan)
Up to $1000 Tuition Reimbursement each year
Employer-paid life insurance (1x annual salary)
Additional wellness benefits