Manager, Contracts

University of Arkansas•Little Rock, AR

4d•Onsite

About The Position

The Clinical Contract Manager is responsible for managing the clinical portfolio of supply contracts for UAMS. This includes the throughput, upkeep, and repository management of agreements for capital equipment, clinical supplies, and clinical commodities under the supervision of the Director of Contract Services. The Clinical Contract Manager ensures that direct reports utilize standard methodologies for contract management and that analytics and reporting tools are used to maintain accurate, current contract data in Ntracts and other databases. This position collaborates with the Director of Supply Chain Contracting, the Value Analysis team, Data and Analytics team, Group Purchasing Organization (GPO) representatives, product vendors, and clinicians to identify contract-related savings opportunities. When applicable, the Clinical Contract Manager delegates identified opportunities to direct reports and supervises the opportunity through completion. The Clinical Contract Manager ensures that all resulting work products comply with Arkansas State Laws, DFA Policies, U of A System Policies, and UAMS policies, regulations and procedures.

Requirements

Bachelor’s Degree in related field plus 4 years of experience in Supply Chain, Value Analysis, Nursing (RN/LPN), Surgical Technologist, and/or Contracting Experience including 2 years in a direct supervisory experience.
Ability to efficiently and successfully prioritize projects/schedules with internal and external customers.
Ability to communicate effectively in oral and written form.
Working knowledge of Microsoft Office products and Adobe.
Strong organizational skills, meticulous attention to detail, ability to multi-task.
Ability to work effectively to motivate team with under tight deadlines.
Ability to work in an office setting.

Nice To Haves

Paralegal, RN, LPN, Surgical Technologist.
Workday experience.
Proficient with Microsoft Office Products (Excel, Word, PowerPoint, Outlook).
Understanding of complex/complicated prime vendor relationships including multiple vendor ordering.
Understanding of GPO relationships and agreements.
Experience of negotiating or managing contracts within a GPO framework.
Strong analytical skills with the ability to interpret contract language, pricing structures, and utilization data.
Knowledge of healthcare regulatory requirements related to purchasing and contracting (i.e. state procurement laws, compliance standards).
Ability to collaborate effectively with clinicians, Value Analysis, Procurement, and vendors to support product and contract alignment.

Responsibilities

Oversee the clinical contracting portfolio, ensuring timely execution, accuracy, and compliance for all capital equipment, clinical supply and commodity agreements.
Manages the competitive sourcing process to secure optimum pricing, terms, and conditions while maintaining strong working relationships with vendors, GPOs, UAMS departments, and state authorities.
Identifies contracting issues proactively, communicates them to appropriate stakeholders, and collaborates with the Director of Contracting to resolve concerns.
Reviews, prepares, and processes contract reporting, documents, amendments, enters information into the applicable contract management software system, and prepares correspondence for approval.
Ensures all contracting activities comply with Arkansas State Laws, DFA Policies, UofA System Polices, and UAMS policies and procedures.
Collaborates with Value Analysis to support product reviews, ensure contract compliance, identify product or utilization conflicts, and escalate non-compliant product requests when necessary.
Partners with Procurement to verify and validate contracted pricing, ensure accurate price loading, and resolve pricing discrepancies.
Creates and transmits Business Associate Agreement (BAAs) prior to establishing binding business relationships and maintains required documentation.
Supervises subordinate staff, ensuring adherence to standard operating procedures, timely completion of work, and consistent application of best practices.
Research and recommend practices and procedures to strengthen internal controls and ensure that department personnel follow best practices.
Works with department HR liaison on timekeeping and HR actions and provides operational oversight with appropriate decision-making latitude within procurement regulations.
Hires, trains, and develops Clinical Contracting Manager's subordinate staff.
Consistently conduct team meetings.
Provides timely input on performance and conducts one-on-one sessions with direct reports.
Develops direct reports through active participation in career planning, coaching, and modeled behavior.
Provides coaching and education opportunities to ensure continued growth in skillset and professional attributes.
Collaborate with HR Business Partner.
Serves in an administrative capacity in assisting the Director with contract reviews and proposals on both supply/commodity and service agreements.
Participates in developing policies and procedures for the Director's consideration and approval and provides recommendations for changes and improvements to existing policies and procedures.
Assist Director with resolving general to complex inquiries, comments, and complaints.
Use numerous software applications to work and track contractual documents.
Utilizes the BAA HOMIS/BATS software system to review/update BAA's and may create reports as requested.
Ensures annual updates regarding Arkansas State Laws, DFA Policies, UA System Polices, and UAMS policies and procedures are communicated to contracting staff members.