Manager Clinic Operations, Ambulatory Clinic Operations

Vanderbilt University Medical Center•Nashville, TN

2d•Onsite

About The Position

The Manager Clinic Operations is a leadership role with comprehensive operational authority and responsibility for designated clinics. Responsibilities include: fiscal accountability, maintaining quality and regulatory standards, maintaining a high level of patient/family centered care and service, patient and staff satisfaction, program development, managing and enveloping teams, and ensuring integration with the clinical enterprise. Proceeds feedback, coaching and mentoring to less experienced peers and other members of the healthcare team, collaborating closely with nursing. This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.

Requirements

Relevant Work Experience
5 years
Bachelor's

Responsibilities

Collaborates to operationalize the mission, strategic plan, budgets, resource allocation, operational plans, and policies for the PCC, Hospitals and Vanderbilt Clinic.
Prepares annual operating and capital budgets following established guidelines and using benchmark data.
Develops and monitors the implementation of area specific quality plan linked to organizational goals.
Motivates and inspires others to perform at a high level.
Communicates in a positive and constructive way, demonstrating an enthusiasm for team and unit goals.
Takes appropriate risks, showing and accepting personal accountability for actions and decisions.
Gets others to share challenges and perform as a valuable member of the team and unit.
Accomplishes results through influence, coaching, communication and commitment with minimal use of authority and control.
Demonstrates knowledge of the appropriate rules and regulations and apply them in difficult, stressful and complex situations.
Able to interpret and explain rules and regulations that are ambiguous or unclear.
Directs others in interpreting rules and regulations on the job and trains others in them.
Demonstrates ability to forecast complex resource needs, identify discrete tasks, set priorities, define dependencies, schedule activities, meet deadlines, and organize work for a single functional area.
Merges diverse points of view into a coalition with shared goals and objectives.
Plans for and anticipates events outside of immediate responsibility.
Identifies relevant stakeholders and gains their commitment.
Anticipates problems and obstacles before they arise.
Able to absorb changes to major assignments while maintaining a high level of performance.
Competently handles multiple assignments and projects simultaneously.
Sets priorities with a proper sense of urgency and importance.
Develops creative ideas and takes innovative action to achieve planned goals and objectives.
Successfully resolves conflicts and disciplinary problems.
Provides counseling and career development planning to subordinates.
Constructively gives timely positive and negative feedback, confronting individual performance problems in a professional and sensitive manner.
Aware of the values, abilities and needs of others.
Demonstrates the ability to create a positive work climate, establishing a feeling of partnership and empowering others.
Has set, coached and assessed the assignment objectives of subordinates.
Practices and rewards behaviors supportive of company values.
Develops and implements appropriate measures for attaining well-defined business results and tracks progress in meeting goals and objectives.
Continuously demonstrates a strong focus on quality in spite of pressures from competition, budgets, and time.
Anticipates and responds effectively to customer needs.
Sensitive to changes in the environment which may impact customer satisfaction, product quality, or profitability.
Able to specify clear, precise personal objectives.
Has provided continuous analysis and evaluation of assignment work processes, constantly striving for improvement in the way tasks and activities are accomplished by questioning their value to the process and contributing creative solutions.
Has participated in the process of establishing, communicating and monitoring standards for quality and excellence.
Demonstrates the ability to actually work on and improve a current business process, product or service.
Directs activities to achieve operational plans with some near term effect on results of the department/area.
Identifies issues, gathers facts to resolve technical and operational problems.
Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.
Leads a complex department with a focus on implementation.
Typically executes on a short to medium term strategies.
Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
Applies understanding of the departmental work to effectively manage resources for a department/area.
Demonstrates strong understanding of the information or data to identify and elevate opportunities.
Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.