Manager, Business Meetings & Conferences
About The Position
Manage end-to-end strategy, contracting, planning, and execution for business meetings, conferences, and special events for the National Association of REALTORS® (NAR). This role ensures seamless collaboration across internal stakeholders and external partners to deliver high-quality, cost-effective, and strategically aligned member experiences. Responsibilities include hotel and facility contracting, site selection, meeting logistics, budget oversight, vendor management, risk mitigation, and on-site execution for multiple meetings annually.
Requirements
- 5+ years of experience in meetings and conference management
- Proven experience negotiating hotel and vendor contracts
- Strong financial acumen with demonstrated project management skills
- Proficiency with event technology platforms and Microsoft Office
Responsibilities
- Manage planning and execution of assigned business meetings, conferences, and events in alignment with NAR objectives
- Manage meetings primarily within hotel environments with full operational oversight
- Partner with internal stakeholders to translate business objectives into executable meeting plans
- Oversee meetings from contract execution through on-site delivery and post-event recap
- Assess and manage room block and meeting space requirements based on meeting history and attendee behavior
- Develop and maintain meeting documentation, including specifications, resumes, function sheets, and BEOs
- Support on-site execution and contribute to post-event evaluations
- Develop, manage, and monitor meeting budgets
- Forecast event expenses and track financial performance against projections
- Review, reconcile, and approve invoices and final billing
- Negotiate hotel and facility contracts to ensure favorable terms and cost efficiency
- Lead site selection and RFP processes
- Manage vendor relationships, including audiovisual, transportation, and destination management companies (DMCs)
- Enforce contract compliance and service-level agreements
Benefits
- health/dental/vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
Number of Employees
251-500 employees
