Manager Administrative Support

Arkansas Children's Hospital Northwest • Little Rock, AR

4d • Onsite

About The Position

This position oversees administrative functions within Surgical Services. The Manager Administrative Support assists with the preparation and maintenance of all section budgets, including annual, grants, and contracts. They are responsible for hiring, training, coordinating, and supervising administrative staff, including Surgery Schedulers and Administrative Assistants. The role also involves maintaining contract billings, equipment purchases, and contract payments. This position works in collaboration with hospital leaders of various surgical services such as orthopedics, plastics, general, trauma, burn, urology, dermatology, neurosurgery, otolaryngology, and cardiovascular surgery.

Requirements

• Minimum 5 years administrative/clerical experience
• Minimum 1 year leadership experience
• High school diploma or GED or equivalent
• High School Diploma/GED and 5 years of relevant experience, including at least 1 year in a leadership role.
• In lieu of a High School Diploma/GED, 7 years of experience with at least 1 year in a leadership role.

Nice To Haves

• Bachelor's degree in a related field of study.

Responsibilities

• Assists surgical service chiefs and all faculties with budget related issues during the fiscal year and prepares for the next fiscal year.
• Maintains a working knowledge of all active service accounts, oversight of all expenses related to administrative functions of service, educational funds, research funds, discretionary funds.
• Processes and manages all regular and purchase requests/orders, follows-up on any outstanding invoices or balances.
• Provides administrative support and coordination services.
• Responsible for hiring, training, supervising and coordinating other administrative staff within the section including work assignments.
• Serves as a liaison for the Surgical Service Section with all UAMS and AC departments in addition to daily communications with internal/external physician's offices and vendors.
• Assists with faculty and fellow recruitment activities as well as coordinates residency rotations and fellowship training programs in coordination with the GME programs at UAMS.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED