Management Nursing Support Assistant

Advocate Health and Hospitals Corporation • Charlotte, NC

11d • Hybrid

About The Position

Support payroll responsibilities for 150 to 350 teammates under the Nurse Managers' supervision. This role involves multiple units, departments, and potentially campuses, requiring knowledge of system policies, procedures, and labor management guidelines. The assistant will monitor time and labor edits, trends, and discrepancies, ensuring accurate time code allocation and appropriate use of overtime. They will also manage daily scheduling changes, track healthcare teammate license verification, maintain ShiftSelect credential updates, and manage teammate PTO tracking for approval eligibility. Additionally, the role involves handling MLOA/FMLA reports and reconciliation, participating in candidate interviews, maintaining A&C records and biweekly reconciliation, staying informed on healthcare trends and regulations, monitoring premium pay programs, managing multiple projects, and providing general support to assigned Nurse Managers and cross-functional areas. Support for additional operational projects that contribute to overall performance goals is also expected.

Requirements

• Must be able to work in an office environment, sitting for prolonged periods of time utilizing a computer and telephone and preparing reports and other statistical data.
• Work requires standing as well as walking throughout all assigned units.
• Work may require traveling in personal car to other facilities.
• Occasionally requires the carrying of up to 20 pounds of materials or equipment.
• Position also requires the ability to work rapidly and accurately under pressure.
• Must be able to work in a safe, effective manner, and to handle different issues and priorities simultaneously.

Nice To Haves

• Bachelor's degree preferred.
• Kronos experience preferred.
• ShiftSelect experience preferred.

Responsibilities

• Support payroll responsibilities between 150 and up to 350 teammates under the Nurse Managers' supervision.
• Ensures time code allocation is accurate, monitors time and labor edits, trends, and discrepancies.
• Monitors appropriate use of incremental and general OT by teammate, department, or unit.
• Manage daily scheduling changes for staff.
• Track monthly healthcare teammate license verification and documentation.
• Maintain ShiftSelect credential updates.
• Teammate PTO tracking to ensure requests are eligible for approval.
• MLOA/FMLA reports & monthly reconciliation.
• Participate as requested in candidate interviews.
• Maintain A&C records and biweekly reconciliation reports.
• Maintain an adequate knowledge based of healthcare trends and regulations.
• Monitor premium pay programs.
• Manage several projects at one time.
• General support to assigned Nurse Managers.
• Provide support for cross functional areas as needed.
• Supports additional operational projects that support the overall performance of identified goal areas.

Benefits

• Competitive compensation
• Generous retirement offerings
• Programs that invest in your career development
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level