Management & Budget Analyst II

The City of Coral Gables • City of Coral Gables, FL

2d

About The Position

This is a responsible, complex, and technical role supporting preparation and maintenance of the City budget, financial reports, and related documents. The position assists with the design, implementation, and monitoring of performance indicators; monitoring the Strategic Management Plan; preparing the annual budget and Capital Improvement Plan (CIP); projecting revenues and expenditures; preparing audit reports and visual materials; tracking grant revenues and expenditures; and providing budgetary and technical support to departments and Finance Department staff. The role also includes administration and coordination of a privatized internal audit function. The analyst must exercise initiative and independent judgment with minimal supervision.

The position supports the Deputy Finance Director and city departments in budget development, revenue monitoring, financial reporting, grant reporting, and budget procedures. It reviews budget submissions and funding requests, prepares quarterly variance reviews and projections, and assists with capital planning, personnel cost projections, and strategic plan reporting. Additional special projects and related tasks may be assigned.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a related field; the degree requirement may be waived for candidates with exceptional or significant budget/finance experience.
• Minimum four years of budget or finance analysis experience.
• Valid Florida Driver’s License.
• Ability to exercise initiative and independent judgment with minimal supervision.
• Any appropriate combination of relevant education and/or experience may be considered.

Nice To Haves

• Municipal experience is preferred.

Responsibilities

• Assist the Deputy Finance Director in preparing the annual budget estimate and adopted budget.
• Record, itemize, reconcile, and revise budget information.
• Summarize and project revenues and expenditures.
• Audit budget submissions and verify their accuracy.
• Prepare documents, charts, and graphs for the annual budget estimate and adopted budget.
• Assist in preparing the Five-Year Capital Improvement Plan and audit capital budget submissions for accuracy.
• Prepare documents, charts, and graphs for the Capital Improvement Plan.
• Reconcile, monitor, and project City revenue; coordinate with Accounting and other departments to ensure revenues are accurately recorded.
• Assist in preparing annual budget revenue estimates.
• Support the design, monitoring, and reporting of the citywide strategic plan, performance indicators, and departmental work plans.
• Conduct initial reviews of funding requests and budget adjustments for funding availability.
• Prepare quarterly budget variance reviews for each City department; assist staff with maintaining accounts within budget, coordinate account adjustments, and perform end-of-year budget adjustments.
• Assist with vacancy reports and personnel cost projections.
• Assist in reviewing and updating budget preparation and maintenance procedures and guidelines for City departments.
• Provide technical guidance and training to departments on budget development, operational impacts, funding allocations, and account structure under budget and citywide guidelines.
• Assist the Grants Coordinator with grant reimbursements, quarterly status reports, and closeout reports; analyze and reconcile grant reports to general ledger revenue and expenditure accounts.
• Assist accounting staff with quarterly financial reports and the comprehensive annual financial report.
• Perform special projects and other related tasks as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level