Management Associate

State of Maryland•Prince George's, MD

10d•Onsite

About The Position

The Management Associate provides managerial and administrative support to the Superintendent and management staff of the Cheltenham Youth Detention Center. The position serves as the Superintendent’s personal and confidential associate. Duties include composing correspondence, reviewing reports and correspondence for completeness and accuracy, maintaining the Superintendent’s calendar, and screening calls and emails while providing information about agency and facility operations, rules, and procedures. This recruitment is limited to current Maryland Department of Juvenile Services employees.

Requirements

High school graduation from an accredited school or a high school equivalency certificate.
Five years of secretarial or clerical work involving typing duties. Additional secretarial or clerical experience may substitute for education year for year.
Thirty college credits in secretarial science or office technology may substitute for one year of experience, for up to two years of required experience.
Qualifying U.S. Armed Forces military service in specified non-commissioned officer administrative, personnel, clerical, or office-services classifications may substitute for required experience year for year.
Ability to type at least 40 words per minute may be required, depending on the position’s specific requirements.
Applicants must be current Department of Juvenile Services employees.

Nice To Haves

At least two years of experience with Microsoft Office Suite, including Word, Excel, Publisher, PowerPoint, or Access, and Adobe applications such as Illustrator, Photoshop, InDesign, or Acrobat, or Prezi.
At least one year of experience using the State’s Financial Management Information System (FMIS) and working with a budget or procurement.
At least two years of experience working for a senior-level administrator or executive.
At least one year of experience developing, editing, and facilitating technical writing and documentation style standards.

Responsibilities

Compose correspondence concerning routine and complex matters.
Examine, check, and verify reports and correspondence for completeness, propriety, adequacy, and accuracy before the Superintendent’s signature.
Maintain the Superintendent’s schedule of appointments and calendar.
Answer and screen telephone calls and emails, and provide information about laws, rules, regulations, operations, and procedures governing agency or facility operations.