Management Assistant

City of Shreveport•Government Plaza, LA

7d•Hybrid

About The Position

Supports Managers in all administrative clerical support duties with limited supervision. Performs highly responsible management work in the service delivery of a specific function or operation of the department. Plans, processes, and implements approved departmental programs. Researches, develops, and submits recommendations to improve services and other aspects of the department's mission. Implements approved work, training, and safety programs. Uses PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data; inputs data, statistics and/or other information established formats; files and retrieves documents both manual and electronic; may use other common office machines such as typewriter, copier, recorder, fax and calculator. Proofreads and approves documents including contracts, personnel forms, and service requests before sending for signature or further processing. Formulates budget estimates, generates purchase orders, requisitions, and contracts, and maintains the financial records. Attends and participates in conferences, meetings, briefings, and interviews with officials, administrators, and clients to conduct department business. May supervise activities of employees engaged in performing administrative and clerical tasks. May recommend new hires, promotions, other personnel actions. May perform duties tending/operating Personal Computers (PC's). Performs other duties as assigned or required.

Requirements

High School Diploma or GED from an accredited institution.
Bachelor's degree in Public Administration, Business Administration, Management or related field from an accredited institution plus four (4) years' of increasingly responsible management and/or administrative experience or a combination of education and experience equivalent to eight years.
Ability to apply management, administrative, or supervisory skills to address employee issues and business operations.
This ability and experience may have been acquired by any combination of college courses and experience.

Responsibilities

Performs highly responsible management work in the service delivery of a specific function or operation of the department.
Plans, processes, and implements approved departmental programs.
Researches, develops, and submits recommendations to improve services and other aspects of the department's mission.
Implements approved work, training, and safety programs.
Uses PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data; inputs data, statistics and/or other information established formats; files and retrieves documents both manual and electronic; may use other common office machines such as typewriter, copier, recorder, fax and calculator.
Proofreads and approves documents including contracts, personnel forms, and service requests before sending for signature or further processing.
Formulates budget estimates, generates purchase orders, requisitions, and contracts, and maintains the financial records.
Attends and participates in conferences, meeting, briefings, and interviews with officials, administrators, and clients to conduct department business.
May supervise activities of employees engaged in performing administrative and clerical tasks.
May recommend new hires, promotions, other personnel actions.
May perform duties tending/operating Personal Computers (PC's).
Performs other duties as assigned or required.