Management Assistant

Milwaukee Repertory Theater•Milwaukee, WI

5d•Onsite

About The Position

The Management Assistant will play an integral role in the behind-the-scenes workings of an active LORT regional theater. Reporting to the Company Manager and Operations & Rentals Manager, this full-time position will assist in the day-to-day administrative operations of the organization.

Requirements

Availability to work a schedule that includes evenings and/or weekends, in addition to typical business hours.
Ability to see, hear, communicate effectively, and lift up to 40 pounds.
Ability to pass a background check in accordance with state and/or federal laws
Ability to communicate effectively with a wide variety of people
Knowledge in Microsoft Office Suite (Outlook, Excel, Word) & Adobe Acrobat
Demonstrated ability to learn new systems or processes quickly and apply them effectively.
Ability to process and handle confidential information with complete discretion.
Valid driver’s license and ability to comfortably operate a motor vehicle with passengers

Nice To Haves

A passion for theater or the arts preferred

Responsibilities

Assist in acting as a first point of contact for all artists and Emerging Professional Residents (EPRs) upon arrival in Milwaukee
Help in organizing travel/housing for visiting guest artists
Help keep Milwaukee Rep’s shared community and green room spaces tidy, welcoming, and stocked, and report any facility issues to the appropriate staff
Provide transportation to/from airport or train station, shopping centers, doctors’ offices/hospitals, and other trips as needed
Assist with company hospitality for all production companies and the organization
Under the direction of the Company Manager, plans and executes all company-wide celebrations
Work with reception to ensure they have the most up to date information and provide backup staffing as needed
Serve as the on-site day-of contact for select rental events, coordinating logistics with clients and 41Fork and escalating issues to the Operations & Rentals Manager as needed
Help maintain and update the building calendar to ensure accurate scheduling across departments
Assist in the setting up of computer workstations and troubleshooting IT issues as they arise
Help prepare spaces for rentals, events, and rehearsals, including room setup/breakdown coordination with facilities staff
Help set up technology for meetings, including video conferencing, presentation equipment, and troubleshooting basic AV issues
Assist in preparing meeting materials, including printing, assembling packets, and formatting agendas
Help prepare and set up meeting spaces, including room arrangement and catering coordination
Additional duties as assigned to assist with general administrative duties within the organization