Management Assistant Commercial

AkzoNobel•Columbus, OH

15h•$60,000 - $65,000

About The Position

Provides primary administrative support to the Commercial Director and/or local management team, including preparing confidential documents, reports, databases, and presentations. Organizes meetings, coordinates with AkzoNobel personnel, and makes travel arrangements. Delivers high-quality administrative services to Functional Directors and visitors and contributes to professional office administration in the Business Unit. The role also supports site management, customer communications, recruiting administration, department finances, vendor invoice payments, and workplace safety and quality procedures.

Requirements

Minimum high school diploma or equivalent.
At least 5 years of experience providing administrative support, or an equivalent combination of education and relevant experience.
Proficiency with computer applications, including word processing, spreadsheets, presentations, and SAP.
Excellent interpersonal and communication skills, including the ability to interface confidentially with customers and AkzoNobel personnel.
Advanced communication skills.

Responsibilities

Acts as the focal point for internal and external Management Team meetings.
Provides administrative support and organization for the Site Manager and the Site Manager’s direct reports.
Serves as the inside contact for external and internal customers, generating and maintaining supporting files and data.
Organizes travel plans and itineraries and arranges meetings and visits.
Answers, records, screens, and coordinates telephone, facsimile, and email communications sent or received by the site, and coordinates verbal and written communications between AkzoNobel personnel.
Helps prepare and translate documents, presentations, and booklets and distributes them within AkzoNobel.
Assists with preparing correspondence, quotes, presentations, and other documentation for the local team.
Administers exempt and non-exempt recruiting processes for open positions when requested by the Site Manager, including assisting with new-hire orientation as required.
Maintains a safe working environment and follows safety rules and procedures.
Promotes the current quality system by adhering to its elements and becoming familiar with its philosophy, quality statement, quality manual, and procedures.
Supports department finance administration, including submitting check requests to accounts payable, processing travel reimbursement, and documenting corporate credit card expenses for corporate finance.
Coordinates with accounts payable and vendors to ensure prompt payment of invoices in the SRM system.
Performs other duties as required for the success of AkzoNobel.