Management Analyst

Maricopa Association of Governments (MAG) • Lisle, IL

11d • $68,966 - $103,450 • Hybrid

About The Position

MAG seeks an energetic, motivated, detailed and team oriented professional to support the executive office and policy committees. Main responsibilities include: Facilitates preparation and execution of MAG policy committee agendas and meetings, including Regional Council, Regional Council Executive Committee, Management Committee, and/or Transportation Policy Committee. Performs various administrative activities during policy committee meetings, including roll call, maintenance of quorum, recording of committee actions and associated reporting to chair. Prepares and distributes committee agenda materials, public meeting notices, and set-up for committee and stakeholder meetings. Manages calendars for the executive director and executive team, scheduling internal and external meetings, travel, and agency-supportive activities, as directed. Manages the agency-wide 12-month policy committee agenda tracking system and supports bi-weekly internal agenda planning meetings. Facilitates executive communication, prioritizing and responding to emails, phone calls, and correspondence in a timely manner. Builds relationships with MAG member agencies and stakeholders. Responds to requests from internal and external stakeholders. Supports and manages special projects at the direction of the executive office. Provides various executive support, including maintaining databases and contact lists, completing lobbyist registration and reporting, and/or preparing invoices and expense reports. Screens calls, emails, and visitors on behalf of the executive office. Organizes and maintains files, databases, and other information systems. Drafts documentation for procedures and processes. Manages Continuity of Operations Plan (COOP) for the Administrative Division, standardizing documents, and conducting an annual review of key agency documents.

Requirements

• Applying general office practices, administrative procedures, records management, and other organizational techniques
• Creating reports and presentations
• Demonstrating effective written and verbal communication
• Providing a high level of customer service and stakeholder engagement
• Typing and entering data with minimal errors
• Utilizing common business software applications
• Adaptable in performing a wide range of duties, frequently shifting between tasks of varying nature or complexity
• Adapt to rapidly changing and demanding environments
• Analyze and think critically, draw conclusions, and report results accurately
• Develop and maintain effective and appropriate working relationships
• Exercise sound judgement to make critical decisions
• Maintain confidentiality of information and professional boundaries
• Manage multiple projects with competing timelines effectively
• Organize and maintain paper documents and electronic files accurately
• Understand and complete oral and written directions
• Proficient in Microsoft Windows and Microsoft Office products, including Word, Outlook, PowerPoint, and Excel.
• Bachelor's degree from an accredited college or university in Business, Political Science, Statistics, Urban Planning, or a related field.
• At least 3 years executive level administration support or 5 years general administrative support.
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities.

Responsibilities

• Facilitates preparation and execution of MAG policy committee agendas and meetings, including Regional Council, Regional Council Executive Committee, Management Committee, and/or Transportation Policy Committee.
• Performs various administrative activities during policy committee meetings, including roll call, maintenance of quorum, recording of committee actions and associated reporting to chair.
• Prepares and distributes committee agenda materials, public meeting notices, and set-up for committee and stakeholder meetings.
• Manages calendars for the executive director and executive team, scheduling internal and external meetings, travel, and agency-supportive activities, as directed.
• Manages the agency-wide 12-month policy committee agenda tracking system and supports bi-weekly internal agenda planning meetings.
• Facilitates executive communication, prioritizing and responding to emails, phone calls, and correspondence in a timely manner.
• Builds relationships with MAG member agencies and stakeholders.
• Responds to requests from internal and external stakeholders.
• Supports and manages special projects at the direction of the executive office.
• Provides various executive support, including maintaining databases and contact lists, completing lobbyist registration and reporting, and/or preparing invoices and expense reports.
• Screens calls, emails, and visitors on behalf of the executive office.
• Organizes and maintains files, databases, and other information systems.
• Drafts documentation for procedures and processes.
• Manages Continuity of Operations Plan (COOP) for the Administrative Division, standardizing documents, and conducting an annual review of key agency documents.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 11.5 Paid Holidays Per Year
• Arizona State Retirement System (funded through 12% employee contributions - matched by MAG)
• Hybrid Work Schedules

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level