Management Analyst

MDW Associates•Alexandria, VA

21h•Onsite

About The Position

MDW Associates is seeking a Management Analyst to support the Office of the Director of Administration & Management, Oversight and Compliance Directorate, Privacy and Civil Liberties Division (O&CD(PCLD)). The successful candidate must demonstrate familiarity with and ability to be effective in the DoW working environment. The Management Analyst may perform a combination of duties related to the end-to-end lifecycle of System of Records Notices (SORNs), ensuring systems and applications that collect, maintain, use, or disseminate Personally Identifiable Information (PII) are accurately documented and legally compliant. This role involves utilizing research and analytical skills focused on government activities, statutes, regulations, and guidance. Responsibilities include drafting, reviewing, amending, and rescinding SORNs, serving as a liaison between system owners and legal counsel, preparing SORN packages for approval, maintaining tracking of the SORN portfolio, and participating in biennial reviews. The analyst will also provide expert guidance on the Privacy and Civil Liberties Program, assist with SORN writing training, and help develop training materials related to PII protection and the Privacy Act.

Requirements

At least three (3) years' work experience with demonstrated skills and experience to provide executive level project and program support required.
Experience working within the DoW or other Federal agency, or as contract support to such agency, working with Federal privacy, civil liberties program(s), specifically working with the Privacy Act of 1974, SORNs, and PIAs.
Skill in communicating with senior leaders (e.g., interpersonal skills, approachability, effective listening, appropriate use of style and language).
The ability to interact with people at various levels within and outside the organization and to obtain information.
Active Secret Security Clearance or higher.

Nice To Haves

Familiarity with the Privacy Act of 1974 and its SORN requirements
Knowledge of relevant reporting systems such as CATMS and ROCIS

Responsibilities

Facilitate the end-to-end lifecycle of SORNs, ensuring that any system or application that collects, maintains, uses, or disseminates Personally Identifiable Information (PII) is accurately documented and legally compliant.
Utilize research and analytical skills to support the mission of government personnel, primarily focused on government activities, such as statutes, regulations, memoranda, decisional analyses, and other binding or advisory guidance.
Draft, review, amend, and rescind System of Records Notices (SORNs) in coordination with system owners and privacy officers.
Ensure all SORNs meet strict statutory and regulatory requirements prior to publication in the Federal Register.
Serve as a liaison between system owners, component privacy officers, and legal counsel to resolve privacy-related issues and clarify SORN requirements.
Prepare SORN packages for approval and coordinate the submission process for Federal Register publication and Congressional/OMB reporting.
Maintain accurate tracking and documentation of the SORN portfolio.
Participate in biennial reviews of SORNs to ensure they accurately describe current systems of records.
Provide expert guidance and assistance to component activities regarding the implementation of the Privacy and Civil Liberties Program.
Assist government team members with the creation and presentation of SORN writing training series sessions and various other trainings for components.
Assist in the development of training materials and awareness campaigns related to PII protection and the Privacy Act.