Management Analyst (Regular Part-Time)

City of San Dimas • San Dimas, CA

12d • Onsite

About The Position

The current recruitment for Management Analyst is to fill a regular part-time vacancy within the City Manager's Office. This position will be working up to 30-36 hours per week, depending on the mutually agreed work schedule. To be eligible for regular part-time status with benefits, the following criteria must be met: a) employee has worked 20 hours or more per week consistently for one year and/or; b) employee has worked 20 hours or more per week consistently and has exceeded 1,000 hours in a fiscal year. However, these benefits do not apply to hourly employees hired as seasonal, limited hours, or temporary staff. This position will be scheduled to work 30-36 hours per week, Monday - Friday, with every other Friday off. Benefits will commence the after 1,000 hours worked in a fiscal year. To continue to be eligible for benefits, must work 1,000 hours each fiscal year. Under general supervision, performs a variety of professional-level analytical assignments and special projects related to the department or the City; researches and prepares reports, budgetary analyses and studies related to programs and services; and performs related duties as required. The Management Analyst performs a variety of professional, technical and administrative duties that encompass the analysis of departmental operations, administrative practices, and the preparation of financial reports. This classification is distinguished from the Management Aide by the greater level of judgement exercised, difficulty of work assignments, and extent to which quantitative and writing skills are required in the presentation of findings and recommendations.

Requirements

• Principles, practices and methods of administrative and organizational analysis; public administration policies and budgeting principles; effective business communications and correct English usage, including spelling, grammar and punctuation; research techniques, methods, and procedures, and report presentation techniques; basic principles of supervision, training and employee evaluation.
• Analyze administrative, operational and organizational problems; evaluate alternatives and reach sound conclusions; collect, evaluate, and interpret varied data either in statistical or narrative form; interpret and apply laws, regulations, policies, and procedures; prepare clear and concise reports, and other written materials; maintain accurate records and files; coordinate multiple projects and meet critical deadlines; exercise sound judgment within established guidelines; communicate clearly, concisely and effectively, orally and in writing; establish and maintain effective working relationships with staff, management, and public and private representatives; operate computer-based word processing, spreadsheet and database management software.
• Two years of general municipal administrative experience, with an emphasis in research and analysis, report preparation, and program coordination.
• Bachelor’s Degree in Public Administration, Business Administration, Planning, or a closely related field.
• Depending upon position assignment, a valid Class C California driver’s license, acceptable driving record, and the ability to maintain insurability under the City’s Vehicle Insurance Policy.

Nice To Haves

• Specific training or experience in program management and working with GIS, grant writing, administration, and reporting is highly desirable.

Responsibilities

• Researches and analyzes a variety of operational, budgetary, or general administrative issues, and makes recommendations as to staffing, facilities, equipment, productivity, and policy or procedure modifications; discusses findings with management staff and prepares reports of study conclusions.
• Analyzes and tracks status of legislation and regulations affecting department operations.
• Manages and evaluates programs, including some of which may involve consultants and service providers.
• Organizes and conducts administrative and management studies and surveys and prepares a variety of reports, correspondence and other materials.
• Prepares technical reports, correspondence and other written materials; may develop design and produce charts, graphs, maps, and spreadsheets, including analysis and interpretation.
• Lays out new forms and prepares written materials and report documents to explain City programs and procedures.
• Prepares requests for proposals, bid notifications, construction and professional services agreements and contracts and assists in evaluating proposals for award selection.
• Manages grant funds, tracks budgets, and prepares applications and performance reports.
• May represent the department and the City at various internal and inter-agency meetings on local, sub-regional and regional issues.
• May prepare and review Geographic Information System (GIS) maps, collect data, and perform analysis of spatial data using GIS software
• May assist in supervision and training of department administrative support staff.

Benefits

• Benefits will commence the after 1,000 hours worked in a fiscal year. To continue to be eligible for benefits, must work 1,000 hours each fiscal year.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level