Management Analyst III

Commonwealth of Massachusetts • Boston, MA

12d

About The Position

The Management Analyst III serves as the Area’s Business Coordinator and reports directly to the Director of Field Operations (DFO). This position ensures clear communication to Area managers on all business matters; participates in standardization workgroups; and is the Area liaison for HR, IT, Revenue, Facilities Management and Core Services to communicate Area needs. This position provides coordination and reporting to assigned organizational units within and external to the Area including budgetary analysis, financial analysis and assistance in developing contract and lease specifications. This position monitors and analyzes the business activities of the Area in order to identify potential budgetary issues and to ensure regulatory compliance. Participates in the development of standardized operational practices and procedures as assigned by the DFO.

Requirements

• Knowledge of the principles, practices and techniques of supervision.
• Knowledge of work simplification methods.
• Knowledge of methods of general report writing.
• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned activities.
• Ability to analyze and determine the applicability of data to draw conclusions and make appropriate recommendations.

Nice To Haves

• Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing the operations of Fiscal Services. This may include those promulgated by the Area, the Department of Mental Health, the Office of the State Comptroller, the Division of Administration and Finance, the Office of the State Treasurer, the Office of the State Auditor, the Executive Office of Health and Human Services, and the Operational Services Division.
• Bilingual or multilingual fluency.

Responsibilities

• In conjunction with Management and Budget staff, develops and disseminates reports to Area Managers at the direction of the Director of Field Operations Manager (DFO).
• Assists DFO Manger in trouble shooting and resolving Area day to day operational problems and needs, including representing the DFO as assigned.
• In conjunction with DFO and Management and Budget Unit (M&B), assist in Area spending plan development including analyzing information for projected expenditures.
• Review and analyze Area requests (Area Office, Sites and Facilities) for equipment and supplies in consideration of budget plan.
• Provide technical assistance to Area Managers as needed.
• Monitors Area expenditure by reviewing Management and Budget reports to insure expected spending trends and alert DFO to potential over or under expenditure levels.
• Monitors the spending in the Area training trust account as assigned.
• Ensure that correct and timely information is provided to Fiscal Affairs and Resource Management staff and Procurement Services to buy and make payment for Area goods and services.
• Participate in the review and modification of Standard Operating Procedures that support the Departments Internal Control Plan.
• Identify problems and make recommendation relative to operating procedures.
• Communicates monthly, quarterly and annual financial analysis and status reports to the Area managers

Benefits

• Comprehensive Benefits
• outstanding suite of employee benefits that add to the overall value of your compensation package
• work experience that supports you, your loved ones, and your future

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree