Management Analyst I

Fairfax County • Fairfax (Ej32), VA

3d • Onsite

About The Position

This position provides procurement, financial, contracts and accounts payable support to all the divisions of the department which includes over 350 employees. Processes financial, accounts payable and procurement documents; contract and/or amendment monitoring and tracking; reporting, monthly reconciliation and assistance with audit requests. Performs and tracks the processing of documents to include shopping carts, purchase orders, receiving, funds reservations (non-po payments), journal entry creation, vendor account creation, local travel, procurement card management, and reconciliation. Works with fiscal staff, program staff, county financial and procurement agencies to complete financial, procurement, and reporting duties. Responsible for all fiscal tracking processes. Acts as agency's liaison with the department of Finance, Procurement and Material Management, and vendors. Assists in the timely completion of all agency-wide HR and procurement audits. Assists in the management of all human resources programs in DTA to include payroll, hiring, language stipend, performance management, FMLA, and DTA specific stipend program. Works under the direct supervision of the Department of Tax Administration’s (DTA) Fiscal Administrator. The assigned functional areas of the position include financial management, procurement, and/or human resources.

Requirements

• Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area
• Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level
• Ability to train, lead, and/or supervise paraprofessional staff
• Ability to use word processing and presentation software to prepare documents
• Ability to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data
• Ability to communicate effectively orally and in writing
• Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations
• Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency
• Ability to identify possible solutions for solving business problems
• Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned
• Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services
• Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management)

Nice To Haves

• Experience using enterprise resource planning system (such as FOCUS, SAP) relative to procurement, finance, contract, and accounts payable activities
• Strong experience in procurement, financial, accounts payable and/or contracts relative to Fairfax County policies
• Proficient in Microsoft Office (Excel)
• Strong writing communication skills
• Detail oriented, problem solver, able to multitask and prioritize
• Ability to establish and maintain effective relationships with both internal and external contacts
• Well organized, flexible, and adept in the challenges of supporting a work environment that collaborates and coordinates with a variety of county departments
• Proactive, resourceful, and efficient, with a high level of professionalism and confidentiality
• Bilingual in English and another language

Responsibilities

• Processes financial, accounts payable and procurement documents
• Contract and/or amendment monitoring and tracking
• Reporting, monthly reconciliation and assistance with audit requests
• Performs and tracks the processing of documents to include shopping carts, purchase orders, receiving, funds reservations (non-po payments), journal entry creation, vendor account creation, local travel, procurement card management, and reconciliation
• Works with fiscal staff, program staff, county financial and procurement agencies to complete financial, procurement, and reporting duties
• Responsible for all fiscal tracking processes
• Acts as agency's liaison with the department of Finance, Procurement and Material Management, and vendors
• Assists in the timely completion of all agency-wide HR and procurement audits
• Assists in the management of all human resources programs in DTA to include payroll, hiring, language stipend, performance management, FMLA, and DTA specific stipend program

Benefits

• Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
• Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level