Management Analyst, Associate

City of Richmond•Richmond, VA

1d•Onsite

About The Position

The City of Richmond Department of Public Utilities – Richmond Gas Works is seeking a qualified candidate for the Management Analyst Associate position. The selected candidate will provide the necessary administrative/finance support for the daily operations of the Richmond Gas Works division of the Department of Public Utilities, which includes managing data gathering, compiling, fundamental analysis, and developing recommendations, executing contractor and vendor invoice processing for services rendered Richmond Gas Works for all assigned contractors/vendors. Duties include but are not limited to Review, certification and submission of invoices in a manner that ensures compliance with City of Richmond’s “Prompt Pay” ordinance. Review and submission of Richmond Gas Work’s purchase requests while adhering to the statutes, definitions and laws of the Virginia Public Procurement Act. Utilizing an advance conceptual knowledge of generally accepted accounting principles (GAAP) to execute procurement and accounts payable transactions that will assure City of Richmond expenses are probably recorded and accounted for properly on financial statements; and budgets are adhered to as appropriated by City Council and other oversight bodies Maintaining departmental information management systems, including sorting, verifying, filing, scanning, indexing storing, archiving and retrieving department office documentation; in compliance with records management retention policies Reviewing and reconciling monthly vendor statements; Verifying/researching, and resolving past due invoices to bring current; Generating requisitions for purchase order and issuance to vendors; and communicating with vendors. Gaining and maintaining a thorough knowledge of assigned vendors, related contracts and specific intricacies of the vendor in order to address any challenges between the vendor and City of Richmond operating systems, whether the systems are policy/procedure of automation related.

Requirements

Considerable knowledge of general and special funds; electronic databases and related software applications; governmental accounting concepts; intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies; and thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat.
Skill sets required to analyze and aggregate data; assist with special projects and programs; communicate results of analyses and recommendations professionally and effectively with senior management and peers; develop manuals and operating procedures as necessary; maintain records, data, and other information in the department of focus.
The ability to multi-task, organize, plan, prioritize, problem-solve, and manage time wisely.
Bachelor's degree in business/public administration or field related to business and finance
Two years of paraprofessional experience in government finance/business, such as assisting with program or project administration and management analysis
Requires a valid Driver's License or a valid Commonwealth of Virginia Driver's License within 30 days of hire.

Nice To Haves

Knowledge of processing accounts payable
Customer service (internal and external) experience is a priority
Virginia procurement experience is a priority
VCA or VCARM Certification a plus
Demonstrated intermediate level of experience utilizing Microsoft Office Suite.

Responsibilities

Review, certification and submission of invoices in a manner that ensures compliance with City of Richmond’s “Prompt Pay” ordinance.
Review and submission of Richmond Gas Work’s purchase requests while adhering to the statutes, definitions and laws of the Virginia Public Procurement Act.
Utilizing an advance conceptual knowledge of generally accepted accounting principles (GAAP) to execute procurement and accounts payable transactions that will assure City of Richmond expenses are probably recorded and accounted for properly on financial statements; and budgets are adhered to as appropriated by City Council and other oversight bodies
Maintaining departmental information management systems, including sorting, verifying, filing, scanning, indexing storing, archiving and retrieving department office documentation; in compliance with records management retention policies
Reviewing and reconciling monthly vendor statements
Verifying/researching, and resolving past due invoices to bring current
Generating requisitions for purchase order and issuance to vendors
Communicating with vendors
Gaining and maintaining a thorough knowledge of assigned vendors, related contracts and specific intricacies of the vendor in order to address any challenges between the vendor and City of Richmond operating systems, whether the systems are policy/procedure of automation related
Data gathering, data compilation, basic analysis, and developing recommendations and reports
Coordinating the administrative and procedural aspects of programs or projects to assist senior analytical staff and supervisors/managers
Serving as a liaison to functions outside of the department, as well as to boards and committees
Processing transactions, including but not limited to department/work unit payroll, accounts payable/receivable, requisitions and purchase orders, invoices, contracts, and personnel forms
Serving as the primary point of contact for information dissemination and data gathering
Preparing newsletters and marketing materials
Updating and maintaining website information
Updating and maintaining databases
Assisting with the development and editing of policies and procedures, recommending changes, drafting language, and ensuring dissemination of same
Coordinating program functions and events
Providing technical assistance and training