Management Analyst 2 - Facilities Data & Data Project Coordinator

Minnesota State Colleges and Universities • Saint Paul, MN

1d • Onsite

About The Position

Metro State University, Minnesota’s public, urban university, and four-time recipient of the Insight Into Diversity Higher Education Excellence in Diversity (HEED) Award is seeking to hire a Facilities Data & Project Coordinator. This is a full-time position within the Facilities Department in the Campus Operations Division. This position performs professional analytical work related to facilities data management, space utilization, operational processes, and service delivery. The role conducts ongoing and special studies of facilities data, space use, workflows, and customer service systems to support planning, decision‑making, and continuous improvement. The position develops, recommends, and assists in implementing policies, procedures, standards, and system improvements that enhance operational efficiency and student and employee experience.

Requirements

• 3 years of experience in facilities management, data analytics, project management or a related field.
• A bachelor’s degree in a related field may substitute for 1 year of experience.
• Experience analyzing and maintaining data, records, or reports to support operational or project work.
• Experience providing project coordination or administrative support, including tracking schedules, documentation, and action items.
• Proficiency with spreadsheets and data/reporting tools (e.g., Excel).
• Strong organizational, communication, and customer service skills.
• Ability to work independently and collaboratively in a fast-paced, team-oriented environment.
• Ability to prepare clear and concise reports.
• Skill in analyzing and evaluating procedural and operational issues.
• Skill in conducting organizational, workflow, and systems analysis.
• Skill in developing and implementing policies, procedures, and work methods.
• Skill in analyzing records, information flow, and office operations.
• Skill in preparing clear, concise written reports and documentation.
• Skill in presenting findings and recommendations orally.
• Skill in documenting procedures using manuals, charts, and process documentation.
• Skill in supporting implementation through training and technical assistance.
• Skill in building and maintaining effective working relationships.

Nice To Haves

• Experience with facilities, space, or room inventory data, preferably in higher education or the public sector.
• Familiarity with facilities standards or space classification systems (e.g., FICM).
• Experience with enterprise service or project management systems (e.g., e-Builder, Trimble TeamDynamix, VFA or similar platforms).
• Experience with project budget tracking, cost monitoring, or financial documentation.
• Experience supporting small projects, process improvement efforts, or operational workflow analysis.
• Experience assisting with RFPs/RFBs, vendor coordination, or procurement activities.

Responsibilities

• Performs professional analytical work related to facilities data management, space utilization, operational processes, and service delivery.
• Conducts ongoing and special studies of facilities data, space use, workflows, and customer service systems to support planning, decision‑making, and continuous improvement.
• Develops, recommends, and assists in implementing policies, procedures, standards, and system improvements that enhance operational efficiency and student and employee experience.
• Appraise and evaluate problems of procedural nature.
• Establish and maintain effective working relationships with supervisors and employees during the course of studies in the installation of new procedures.
• Prepare clear and concise reports.
• Analyze and evaluate procedural and operational issues.
• Conduct organizational, workflow, and systems analysis.
• Develop and implement policies, procedures, and work methods.
• Analyze records, information flow, and office operations.
• Prepare clear, concise written reports and documentation.
• Present findings and recommendations orally.
• Document procedures using manuals, charts, and process documentation.
• Support implementation through training and technical assistance.
• Build and maintain effective working relationships.
• Assist with RFPs/RFBs, vendor coordination, or procurement activities.
• Support small projects, process improvement efforts, or operational workflow analysis.

Benefits

• Low-cost medical and dental insurance with affordable deductibles
• Employer-paid life insurance
• Short- and long-term disability
• Pre-tax healthcare and dependent care accounts with a roll-over option
• Confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling
• 12 paid holidays
• Generous vacation and sick time
• Six weeks of Paid Parental Leave
• Pension Plan
• 457(b) and 403(b) retirement accounts
• Various investment options
• Professional development
• Tuition waivers for both you and your dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level