Make Ready Coordinator

Mac Properties • Kansas City, MO

1d • Onsite

About The Position

The Make Ready Coordinator provides financial, administrative and clerical support by ensuring payment requests are submitted and expenses are controlled by processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner, in accordance with company practices and procedures. This role also assists supervisors with Make Ready system updates.

Requirements

• High school diploma or equivalent required.
• 4 + years previous Accounts Payable experience, preferably with a property management company.
• Knowledge of general accounting principles, math, regulatory standards, ledger accounts, and compliance requirements.
• Excellent computer skills, including Microsoft Excel and data entry skills.
• High degree of accuracy, attention to detail, and confidentiality required.
• Must be able to apply analytical, problem solving and decision making skills.
• Effective communication skills – both written and oral.
• Ability to work independently and as a part of a team.
• Must be able to work at a fast pace, perform duties while under pressure, and meet deadlines in a timely manner, to interact/communicate with other associates, residents, visitors and the public in a professional and pleasant manner.
• Must successfully complete a criminal background investigation and a drug screening prior to employment.
• Must provide satisfactory proof of an applicant's identity and legal authority to work in the United States.

Nice To Haves

• Bachelor’s degree in accounting or business preferred.
• Salesforce experience a plus.

Responsibilities

• Match purchase orders to invoices and enter invoices into Mac accounting software.
• Work with a variety of vendors/service providers and managers to clarify any discrepancies or questions.
• Reconcile processed work by verifying entries and comparing system reports to vendor balances.
• Charge expenses to accounts and cost centers by analyzing invoices/expense reports and recording entries.
• Monitor discount opportunities, verify federal id numbers, schedule and request checks from corporate Accounts Payable department for payment, match and reconcile purchase orders, contracts, invoices, and payment discrepancies and documentation.
• Maintain account ledgers by verifying and posting account transactions, ensuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments.
• Verify vendor accounts by reconciling monthly statements.
• Ensure new vendor account documents are properly completed and associated master service agreements and required certificates of insurance are provided.
• Assist supervisors with creating Make Ready related tasks, attaching apartment inspections into the system, creating PO, WO tasks.
• Keep Make Ready system updated to ensure that info is accurate and up to the date.
• Follow up with the vendors to make sure that each task is completed on time.
• Schedule Make Ready related tasks accordingly.
• Other related duties as assigned.

Benefits

• Generous Rental Discounts
• Medical, Dental & Vision Insurance
• 401k
• Paid Time-Off
• Training Opportunities
• Education Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED