Major Gifts Coordinator

Studio Museum in Harlem•New York, NY

4d•$32 - $34•Onsite

About The Position

Reporting to the Director of Individual Giving & Membership, the Major Gifts Coordinator role provides administrative support for all individual giving fundraising, donor events, and travel experiences; and other duties as assigned. The coordinator plays an essential role in the success of the team’s work. The Major Gifts team is responsible for raising $4.8M in support of the Museum’s mission and operations for FY27, and for the identification, cultivation, and stewardship of donors at the $5,000 level and above.

Requirements

Attention to detail and dedication to quality control are required to successfully execute this role.
Proficiency with Microsoft Office Suite
Excellent research, writing, and organizational skills with strong follow-through are required.
Proven project management and multi-tasking skills and ability to work independently, proactively, collaboratively, and effectively under pressure with a wide variety of colleagues, external partners, and stakeholders.
The Coordinator should be a committed collaborator, creative thinker, and problem solver, who can clearly articulate ideas, frame challenges, highlight opportunities, and offer solutions.
A high level of tact, diplomacy, and confidentiality is expected.

Nice To Haves

Experience working with Tessitura or similar CRM system preferred but not required
2-4 years of arts development work experience preferred
Previous background with arts or non-profit organization preferred

Responsibilities

Maintain donor records in Tessitura: update contact information, recognition listings, salutations, address duplicates, etc.
Take the lead on all gift processing and acknowledgments
Manage solicitation plans and moves management steps in Tessitura
Create and maintain major gift reports and lists
Maintain patron events calendars and internal calendars for visibility and coordinate schedules with the Director’s Office and other teams
Draft all event communications and invitation copy
Work with the Graphic Designer to create event materials, including invitations
Send all email communication and post-event follow-ups
Assist with donor event planning
Create travel itineraries and manage travel coordination, including lodging, transportation, meals, donor/ host gifts, thank you emails, expense tracking and processing
Manage RSVP check-in process, greet guests, and assist with troubleshooting
Draft solicitation letters, proposals, emails, and other donor correspondence
Work with the Graphic Designer to update major giving materials
Merge letters, create PDF versions, and save documents in designated SharePoint folders
Manage email communication in Prospect2
Help identify prospects and prepare donor research profiles and briefings, utilizing iWave and other research tools.
Liaison for international and national art fairs
Manage requests for exhibition and building tours, coordinating between Curatorial and Director’s Office
Process team expenses
Keep up-to-date records and file all documents in the appropriate SharePoint folders
Opportunity to manage Development Intern with semesterly assignments
Other duties as assigned