Major Gifts Administrator

Yonge Street Mission • Toronto, ON

10d • $54,017 • Hybrid

About The Position

Yonge Street Mission (YSM) is a non-profit Christian organization dedicated to ending chronic poverty in Toronto. Since 1896, YSM has been transforming lives by providing holistic programs and services that offer wrap-around support, enabling vulnerable individuals and communities to move from surviving to thriving. YSM is seeking a Major Gifts Administrator to support its dynamic Major Gifts team. This role is integral to building a robust pipeline of prospects and donors by contributing to the planning and implementation of cultivation, solicitation, and stewardship activities. The administrator will manage gift administration, database management, prospect research, development of support cases, proposals, reports, donor communications, event administration, and philanthropy-wide initiatives. The position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively. The Major Gifts Administrator will work closely with the VP, Philanthropy; Director, Philanthropic Partnerships; Grant Writer; and President and CEO, developing a deep understanding of YSM's programs and impacts, and fostering strong internal relationships.

Requirements

• Post-secondary education in a related field – college minimum, university preferred - or a combination of comparable skills and experience
• Minimum of 1 year experience working in a fundraising environment
• Excellent communication skills - both written and verbal
• Demonstrated proficiency working with computer applications - Microsoft Office, Excel; PowerPoint, email and internet applications
• Superior interpersonal skills and very strong person-to-person relationship-building skills
• Exemplary attention to detail with excellent planning, organizational and time management skills
• Excellent problem solving skills and demonstrated ability to prioritize multiple and changing demands
• Proven ability to exercise diplomacy, sound judgment, and superior customer service
• Ability to work as part of a fundraising team, as well as work independently using an above average level of initiative
• Exercises tact and diplomacy, and ability to maintain confidentiality
• An excellent listener, resilient and adaptable, ready to roll up sleeves
• Demonstrated personal commitment to and understanding of the mission and values of YSM
• Willingness to work flexible hours on occasion, including some evenings and weekends

Nice To Haves

• experience in Major Gifts an asset
• Previous experience working with databases (particularly Raiser’s Edge) is a definite asset
• Proficiency in working with Canva

Responsibilities

• Support the Major Giving team members to successfully cultivate, solicit and steward donors and prospects to meet the fundraising goals
• Ensure smooth day-to-day implementation of stewardship initiatives through close collaboration and coordination with others in the Philanthropy department, as well as colleagues across the organization
• Assist in preparing and distributing proposals, reports and presentation materials using various software tools including, but not limited to, Microsoft Word, Excel, Power Point, Raiser’s Edge, Canva, and Salesforce
• Prepare professional, timely correspondence, gift agreements and acknowledgements, receipts, thank you letters, Welcome Packs, reports, pledge reminders, invitations, newsletters and other communications
• Regularly update and maintain donor records and prospect lists in our database, Raiser’s Edge (RE), and prepare weekly pipeline and activity reports
• Support donor and prospect research activities
• Collate and extract donor record information from RE upon request
• Collaborate on Special Purpose funds and funded programs, ensuring regular communications with project teams, timely collection of statistical data and needed information for reports and financial accountability
• Manage the Application Bank and Library of Resources for the Major Gifts team
• Ensure annual (or as needed) updating of Major Donor materials
• Steward a small portfolio of major donors (up to 50)
• Organize and coordinate activities such as meetings, tours, webinars, lunches and other events pertaining to major donors, and their associated stewardship plans

Benefits

• flexible hybrid work arrangements
• Group RRSP matching
• annual leave
• paid personal days
• comprehensive health and dental care coverage
• Employee and Family Assistance Program that includes counselling services by Christian professionals

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree