Maintenance Shop Clerk
About The Position
The Maintenance Clerk provides administrative support to the maintenance function. This role is responsible for ensuring the cost-effective availability of parts, maintaining comprehensive fleet records, and accurately inputting fleet information into the computerized management system daily. The position may involve acting as a point of contact with vendors for ordering and receiving goods and services, preparing truck purchase orders, and processing transactions using ePro. Additionally, the clerk will receive, tag, stock, and dispense parts to mechanics, review purchase orders with accounting for invoice accuracy, and produce various productivity and usage reports for management. Safety is a key component, requiring adherence to all safety policies and procedures and participation in team safety goals. The role also involves reconciling financial data, supporting the Fleet Manager with fleet operations report analysis, identifying trends and outliers, correcting data errors, and escalating issues as needed. Assistance with parts organization and inventory may also be required, along with performing other job-related duties as assigned.
Requirements
- Related experience in a maintenance / trucking industry.
- 1 year of general office experience or equivalent training.
Responsibilities
- Assures the availability of parts in a cost-effective manner.
- Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
- Inputs fleet information into the computerized fleet management system daily.
- May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
- Prepares truck purchase orders for management approval, including assignment of general ledger codes. Utilizes ePro to process transactions.
- Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
- Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
- Produces various productivity and usage reports for management review.
- Follows all safety policies and procedures; participates with the team to achieve safety goals
- Reconciles Dossier financial data to Lawson general ledger.
- Supports the Fleet Manager with analysis of fleet operations reports. This includes analyzing data, identifying trends and outliers, and correcting mistakes where appropriate. Resolves data errors and escalates others errors to management for comparison against identified critical objectives and standards.
- May assist with the parts organization and inventory.
- Performs other job-related duties as assigned.
Benefits
- Comprehensive medical benefits coverage, dental plans and vision coverage.
- Health care and dependent care spending accounts.
- Short- and long-term disability.
- Life insurance and accidental death & dismemberment insurance.
- Employee and Family Assistance Program (EAP).
- Employee discount programs.
- 401(k) plan with a generous company match.
- Employee Stock Purchase Plan (ESPP).
- Paid Time Off (PTO)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
