Maintenance Shop Clerk
About The Position
The Maintenance Clerk provides administrative support to the maintenance function. This role is crucial for ensuring the smooth operation of the maintenance department by managing parts inventory, fleet records, and vendor interactions. The clerk will be responsible for daily data entry, preparing purchase orders, and processing transactions within company systems. Additionally, they will assist with parts organization, inventory reconciliation, and generating reports for management review. Safety is a key component of this role, requiring adherence to all safety policies and active participation in team safety goals. The position also involves supporting the Fleet Manager with data analysis and error resolution to ensure alignment with critical objectives.
Requirements
- Related experience in a maintenance / trucking industry.
- 1 year of general office experience or equivalent training.
Responsibilities
- Assures the availability of parts in a cost-effective manner.
- Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
- Inputs fleet information into the computerized fleet management system daily.
- May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
- Prepares truck purchase orders for management approval, including assignment of general ledger codes.
- Utilizes ePro to process transactions.
- Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
- Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
- Produces various productivity and usage reports for management review.
- Follows all safety policies and procedures; participates with the team to achieve safety goals.
- Reconciles Dossier financial data to Lawson general ledger.
- Supports the Fleet Manager with analysis of fleet operations reports.
- Resolves data errors and escalates others errors to management for comparison against identified critical objectives and standards.
- May assist with the parts organization and inventory.
- Performs other job-related duties as assigned.
Benefits
- Comprehensive medical benefits coverage
- dental plans
- vision coverage
- Health care and dependent care spending accounts
- Short- and long-term disability
- Life insurance and accidental death & dismemberment insurance
- Employee and Family Assistance Program (EAP)
- Employee discount programs
- 401(k) plan with a generous company match
- Employee Stock Purchase Plan (ESPP)
- Paid Time Off (PTO)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
