Maintenance Scheduler

INNOVATIVE TURNAROUND CONTROLS LTD•Trainer, PA

1d•Onsite

About The Position

The Maintenance Scheduler is responsible for planning, scheduling, and coordinating all maintenance work to ensure maximum equipment reliability, workforce efficiency, and minimal downtime.

Requirements

Strong knowledge of maintenance processes and workflows
Experience with CMMS systems
Experience with Maximo and P6
Organizational and time management skills
Ability to read technical drawings and job scopes
Strong communication and coordination abilities

Responsibilities

Develop daily, weekly, and shutdown schedules for maintenance activities
Prioritize work orders based on: Safety, Production impact, Equipment criticality
Ensure all required labor, materials, and tools are available before scheduling
Sequence jobs to minimize downtime and conflicts
Review and validate incoming work orders from the CMMS (e.g., SAP PM, Maximo, Infor EAM)
Ensure work orders include: Clear scope of work, Estimated labor hours, Required parts/materials
Track backlog and maintain a healthy backlog (typically 2–4 weeks)
Work closely with: Operations (to align production schedules), Maintenance supervisors/foremen
Attend daily/weekly planning meetings
Coordinate equipment availability and downtime windows
Assign labor based on: Skill set, Availability, Priority of work
Optimize crew utilization and reduce idle time
Coordinate with procurement and warehouse teams
Ensure parts are: Ordered, Kitted, Staged prior to scheduled work
Avoid delays due to missing materials
Maintain and schedule: Preventive Maintenance (PM) programs, Predictive Maintenance (PdM) tasks
Ensure compliance with OEM and regulatory requirements
Develop detailed schedules for: Planned outages, Turnarounds (TARs)
Coordinate contractors, materials, and timelines
Track progress and adjust schedules as needed
Monitor KPIs such as: Schedule compliance (%), Equipment uptime, Backlog levels, Labor utilization
Generate reports for management
Identify scheduling inefficiencies
Improve planning accuracy and job estimates
Support reliability initiatives (RCM, Lean, etc.)