Maintenance Scheduler

JLL•Columbus, OH

2d•Onsite

About The Position

The Maintenance Scheduler is responsible for coordinating, planning, and executing maintenance scheduling activities using the CMMS (Maximo). This role owns daily and weekly scheduling, resource levelling, and schedule stabilization to ensure safe, compliant, and timely execution of maintenance work. The Scheduler serves as a key operational partner to Facilities Management, Engineering, and technical teams, supporting reliability, compliance, and performance across JLL‑managed facilities. A hospitality mindset is fundamental to delivering exceptional workplace experiences for our client. We seek candidates who excel in collaborative environments, communicate effectively with diverse stakeholders, manage multiple priorities simultaneously, maintain high standards of accuracy, and adapt quickly to resolve challenges.

Requirements

4+ years of experience in maintenance scheduling, planning, or facilities operations
Strong proficiency with CMMS systems (Maximo required)
Working knowledge of planning and scheduling methodologies
Solid understanding of building systems, maintenance practices, and equipment reliability
Strong analytical, organizational, and prioritization skills
Excellent verbal and written communication skills
Proven ability to operate independently in a fast‑paced, high‑expectation environment.
Strong internal and external customer service orientation
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Advanced CMMS experience, including CIM Visual Planner or similar tools.
Experience working in regulated environments (GxP / GMP)
Experience coordinating capital projects or complex multi‑trade maintenance work.
Advanced Excel or data analysis skills for schedule and performance reporting

Responsibilities

Own daily and weekly scheduling activities in the CMMS to meet contractual service and performance requirements.
Independently manage work prioritization, sequencing, and resource allocation based on urgency, risk, manpower, materials, and operational constraints.
Work closely with non‑JLL technical support teams, JLL technical staff, Chief Engineers, Planners, and Facilities Management.
Proactively manage schedule break‑ins, priority changes, and unplanned work with appropriate documentation and communication.
Coordinate central craft and cross‑module labor for multi‑trade jobs.
Visiting job sites as required to validate scope, execution readiness, and work order clarity.
Communicate directly with work order requesters and stakeholders to ensure alignment and execution readiness.
Serve as a subject‑matter expert for Maximo scheduling and work order management.
Ensure work orders are complete, accurate, and audit‑ready, including job plans, asset data, priorities, and closure information.
Maintain and improve maintenance libraries and standard job plans.
Partner with technicians and planners to reinforce CMMS data quality and right‑first‑time practices.
Identify trends, gaps, or repeat issues impacting schedule compliance and execution.
Identify safety hazards during scheduling and planning activities and incorporate mitigation plans.
Ensure permit and safety requirements and coordinated during work planning.
Support Facilities Management and Engineering leadership in ensuring compliance with regulatory requirements, site SOPs, and client standards.
Proactively communicate safety or compliance risks tied to scheduled work.
Assist with safety training coordination and continuous improvement initiatives.
Support scheduling for infrastructure upgrades, equipment replacements, and building modifications.
Coordinate complex, multi‑trade, and vendor‑executed work with minimal oversight.
Ensure projects are scheduled, executed, and closed out in accordance with industry’s best practices and client expectations.
Assist Facilities Management with backlog health, schedule performance, and workload forecasting.
Provide input and support for daily, weekly, monthly, annual, and special project reporting.
Monitor and report on schedule compliance, backlog trends, and maintenance performance indicators.
Support root cause analysis and corrective actions for schedule non‑compliance.
Participate in on‑call rotation and provide after‑hours, weekend, or holiday support as required.