Maintenance Purchasing Specialist

PPC FLEX•Kansas City, KS

8d•$60,000 - $75,000•Onsite

About The Position

Associates in the Maintenance Purchasing & Facility Specialist position are primarily responsible for supporting the Maintenance Department through timely purchasing, inventory control, vendor coordination, and accurate CMMS/Limble data. This position ensures maintenance parts, consumables, critical repair materials, and facility support items are available to support planned work, emergency repairs, production uptime, and overall facility reliability. In addition to purchasing responsibilities, this role supports facility-related maintenance coordination by obtaining quotes, following up with vendors and contractors, assisting with planned repair preparation, and helping ensure parts, materials, and outside resources are aligned before work is scheduled. This position works closely with the Senior Maintenance & Reliability Manager, work planning personnel, maintenance technicians, scheduling, production leadership, vendors, and contractors to reduce downtime, improve repair readiness, and support reliable plant operations. In the event of absence, these job responsibilities will be covered by employees in the Senior Maintenance & Reliability Manager, CMMS Administrator, Maintenance Leader, or other assigned Maintenance support positions.

Requirements

Detail-orientation required for completing required paperwork, purchase documentation, inventory records, and information system inputs with a high degree of accuracy.
Mechanical aptitude required to identify components, materials, repair resources, and appropriate purchasing or vendor-support requirements for work.
Able to use Microsoft Office, particularly Excel, to import/export, organize, and analyze information from CMMS/Limble, ERP, and vendor systems.
Ability to learn and maintain accurate part records, locations, purchase history, and inventory data is required.
Capable of performing mathematical calculations and properly using tape measures and micrometers when identifying or verifying parts and materials.
Able to read and understand written instructions, quotes, purchase requirements, vendor information, and basic maintenance documentation.
Flexibility in work assignments and priorities is required to address the dynamic needs of internal customers, production schedules, asset downtime, and facility repair requirements.
Good verbal and written communication skills required.
Ability to coordinate multiple priorities, including emergency parts needs, planned work support, facility repair follow-up, invoice discrepancies, and inventory accuracy.
Customer-service mindset required when supporting maintenance technicians, production leadership, vendors, contractors, accounting, and scheduling.

Nice To Haves

Prior CMMS/Limble experience desired
Proven experience with effective teams, vendor follow-up, and continuous improvement methods strongly preferred.

Responsibilities

Support Maintenance at the Kansas City Facility with the timely delivery of all materials, parts, repair items, consumables, and facility-support resources to avoid and/or minimize machine downtime.
Coordinate part availability, repair readiness, and planned work support with the Senior Maintenance & Reliability Manager, CMMS/Work Planning Technician, maintenance technicians, scheduling, production leadership, and vendors.
Maintain spare parts inventory using CMMS/Limble tools, including accurate quantities, locations, purchase activity, and inventory records.
Understand and help plan required inventory levels based on part availability, lead time, asset criticality, usage history, and production risk.
Manage and create purchase orders using the purchase requisition system, CMMS/Limble, and ERP software for replacement parts, spare parts, maintenance consumables, production support items, and approved facility-related repair needs.
Manage physical inventory of maintenance spare parts, facility support materials, hardware, lubricants, and operating supplies assigned to the Maintenance Department.
Maintain the maintenance parts cage in proper alignment by ensuring parts, shelving, labels, locations, inventory records, and housekeeping are organized, accurate, and audit-ready.
Coordinate quotes and vendor communication for maintenance parts, facility repairs, contractor work, consumables, and support services.
Follow up on supplier promises, quote status, shipment dates, delivery delays, and vendor commitments to ensure materials arrive on time to support scheduled work.
Intervene immediately with the Senior Maintenance & Reliability Manager and work planning personnel when part or vendor delays may affect production uptime, scheduled downtime, or planned maintenance activities.
Assist the Senior Maintenance & Reliability Manager with planning facility-related repairs by confirming material availability, lead times, contractor scheduling, purchase order status, and required support resources.
Support planned maintenance work by ensuring required parts, consumables, outside services, and contractor resources are identified and available before work begins.
Work proactively with the Senior Maintenance & Reliability Manager and scheduling to help align asset downtime, facility repairs, and planned maintenance work with part availability and contractor readiness.
Work with the Senior Maintenance & Reliability Manager to establish proper spare parts, critical parts, and inventory levels.
Work with outside contractors and vendors to manage maintenance consumables such as nuts, bolts, air fittings, shop supplies, repair materials, and other facility support items.
Support facility improvement projects by gathering pricing, tracking order status, documenting vendor communication, and helping coordinate contractor access or scheduling needs.
Notify the Senior Maintenance & Reliability Manager when materials and parts are consumed in repairs for replenishment purposes, especially when utilizing critical, long lead time, or high-cost parts for major machines.
Document materials used during repairs to support replenishment, cost tracking, downtime review, and future planning.
Utilize analysis tools available through CMMS/Limble, Excel, and ERP systems to reduce inventory cost where applicable while maintaining proper support for critical assets.
Participate in inventory cycle counts and report shortages, obsolete parts, incorrect quantities, location issues, and critical stock concerns.
Support continuous improvement initiatives related to maintenance purchasing, inventory accuracy, planned work readiness, vendor performance, facility reliability, and downtime reduction.
Maintain an open line of communication with maintenance team members, production leadership, scheduling, vendors, contractors, and PPC associates to coordinate issues that need to be passed from shift to shift or escalated for action.
Ensure all responsibilities and functions performed are in accordance with company and quality procedures as set forth in the Personnel Handbook and the Quality Manual. Participate in quality and food safety programs and stay updated on changes to both.
Support the company emphasis on teamwork and cooperation to achieve goals by performing other duties as assigned, including working with other departments from time to time and helping with periodic food safety cleanup issues.
Generate improvement ideas and embrace improvement projects to better the business.
Produce accurate paperwork, purchase documentation, inventory records, and vendor follow-up notes.
Resolve invoicing discrepancies with suppliers and accounting.
Conduct work in a professional manner while supporting company core values, safety expectations, GMP, SQF, ISO, housekeeping, and continuous improvement standards.