Maintenance Planning, Scheduling & Materials Supervisor

Arrow Specialties USA, LLC•Richmond, VA

5d•Onsite

About The Position

The Maintenance Planning, Scheduling & Materials Supervisor leads the site processes and team responsible for planning maintenance work, building executable schedules, and ensuring material readiness. The role serves as the site subject matter expert for the Maintenance Work Process across planning, scheduling, and materials coordination, aligning site practices with Arclin strategies, standards, and best practices. The supervisor provides technical coaching, strengthens cross-functional execution, monitors supplier and process performance, and leads improvements to increase safety, reliability, schedule performance, and workforce productivity. The role leads maintenance planners, schedulers, and material coordination resources; coordinates daily and weekly work; and promotes disciplined, service-oriented collaboration. The position oversees work-order scope and preparation, backlog management, job-plan quality, schedule development, craft-capacity balancing, and material readiness. It leads planning and scheduling meetings, monitors execution and supplier risks, and uses performance measures, field feedback, and root-cause analysis to identify improvements. The role is full-time, salaried, exempt, based at the Spruance Manufacturing Plant in Richmond, Virginia, with a days schedule and possible on-call troubleshooting.

Requirements

High school diploma or equivalent required.
Seven to ten years of maintenance or related experience required.
Demonstrated experience in maintenance planning, scheduling, materials coordination, or maintenance work-process leadership.
Previous team leadership, supervisory, or technical coaching experience required.
Subject matter expertise in maintenance planning and scheduling, with strong working knowledge of materials coordination and the broader Maintenance Work Process.
Ability to align site practices with organizational strategies, standards, systems, and work processes.
Proficiency with a Computerized Maintenance Management System, including applicable SAP Plant Maintenance functions, and site-approved planning and scheduling tools.
Ability to coach technical disciplines, facilitate knowledge exchange, and develop consistent application of standards.
Ability to identify, prioritize, and implement technology and process improvements.
Working knowledge of supplier-performance monitoring, procurement interfaces, warehouse processes, and maintenance material readiness.
Strong analytical, critical-observation, facilitation, written communication, and verbal communication skills.
Ability to remain focused through changing priorities, organizational pressure, and execution barriers while maintaining standards, objectivity, and accountability.
Ability to welcome input, seek clear understanding, and use knowledge of company systems, procedures, and culture to identify issues and increase business impact.

Nice To Haves

Journeyman experience or a two-year technical degree preferred.

Responsibilities

Lead, coach, and develop maintenance planners, schedulers, and material coordination resources, setting priorities, expectations, and accountability.
Coordinate daily and weekly work across planning, scheduling, and materials functions to support safe, job-ready, executable maintenance work.
Build team capability through technical coaching, knowledge exchange, standard work, feedback, and development planning.
Promote a service-oriented environment focused on disciplined execution, constructive challenge, and cross-functional problem-solving.
Serve as the site subject matter expert for maintenance planning, scheduling, and materials processes.
Align site practices with Arclin strategies, standards, work processes, and leading practices, and represent the site on applicable discipline or emphasis teams.
Promote consistent use of approved standards, systems, job plans, scheduling practices, material-status controls, and performance routines.
Partner with Maintenance, Operations, Reliability, Procurement, Warehouse, and Engineering leaders to maintain clear process ownership and effective handoffs.
Provide technical reviews during maintenance procedure creation and revision and support approved procedure exceptions.
Ensure work orders are scoped, planned, estimated, and prepared with the labor, materials, tools, equipment, permits, procedures, and supporting information needed for execution.
Oversee backlog management, job-plan quality, weekly schedule development, craft-capacity balancing, resource leveraging, and schedule communication.
Ensure materials, tools, equipment, and services are identified, requisitioned, tracked, expedited, received, staged, and reconciled for scheduled work.
Lead planning and scheduling meetings and select work based on readiness, risk, priority, available capacity, and operating commitments.
Monitor schedule risks, material constraints, emergent work, and supplier issues; assign ownership and escalate barriers that threaten safety, reliability, cost, or execution.
Monitor measures including backlog health, job-plan quality, schedule loading and compliance, break-in work, material availability, receipt backlog, supplier performance, and material-related delays.
Use data, field feedback, and root-cause analysis to identify and prioritize process, technology, and capability improvements.
Lead local implementation of high-value, enterprise-supported improvements and Most Effective Technology where applicable.
Network across the technical community to exchange knowledge, benchmark performance, and apply improvements consistently and with quality.
Monitor supplier performance as a technical resource and recommend corrective actions and improvement opportunities.
Bring Operations, Maintenance, Reliability, Procurement, and Warehouse partners together around shared outcomes, clear handoffs, priorities, schedule commitments, constraints, and execution risks.