Maintenance Planning, Scheduling & Materials Supervisor

Arrow Specialties USA•Richmond, VA

2d•Onsite

About The Position

The Maintenance Planning, Scheduling & Materials Supervisor leads the site team and processes responsible for planning maintenance work, building executable schedules, and ensuring material readiness. The role is the site subject matter expert for the Maintenance Work Process across planning, scheduling, and materials coordination. The supervisor aligns site practices with Arclin strategies, standards, and best practices; provides technical coaching; strengthens cross-functional execution; monitors supplier and process performance; and leads improvements that support safety, reliability, schedule performance, and workforce productivity. The position leads and develops maintenance planners, schedulers, and material coordination resources; coordinates daily and weekly work; establishes priorities and accountability; and builds team capability through coaching, standard work, feedback, and development planning. It governs maintenance work processes, promotes approved standards and systems, partners with Maintenance, Operations, Reliability, Procurement, Warehouse, and Engineering, and supports technical reviews of maintenance procedures. The supervisor ensures work orders are scoped, planned, estimated, and prepared with the resources and information required for execution. Responsibilities include backlog management, job-plan quality, weekly schedule development, craft-capacity balancing, schedule communication, and material coordination. The role leads planning and scheduling meetings, monitors risks and constraints, and escalates barriers to safe and reliable execution. The supervisor monitors planning, scheduling, materials, and supplier-performance measures; uses data, field feedback, and root-cause analysis to identify improvements; leads local implementation of enterprise-supported improvements and applicable Most Effective Technology; and networks with the technical community to share knowledge and benchmark performance. This is a full-time, salaried, exempt position with an annual bonus incentive. The schedule is days, with possible on-call troubleshooting. The position is based at the Spruance Manufacturing Plant in Richmond, Virginia. Arclin describes its offering as a comprehensive pay and benefits package with competitive pay and benefits.

Requirements

High school diploma or equivalent required.
Seven to ten years of maintenance or related experience required.
Demonstrated experience in maintenance planning, scheduling, materials coordination, or maintenance work-process leadership.
Previous team leadership, supervisory, or technical coaching experience required.
Subject matter expertise in maintenance planning and scheduling, with strong working knowledge of materials coordination and the broader Maintenance Work Process.
Ability to align site practices with organizational strategies, standards, systems, and work processes.
Proficiency with a Computerized Maintenance Management System, including applicable SAP Plant Maintenance functions, and site-approved planning and scheduling tools.
Ability to coach technical disciplines, facilitate knowledge exchange, and develop consistent application of standards.
Ability to identify, prioritize, and implement technology and process improvements.
Working knowledge of supplier-performance monitoring, procurement interfaces, warehouse processes, and maintenance material readiness.
Strong analytical, critical-observation, facilitation, written communication, and verbal communication skills.

Nice To Haves

Journeyman experience or a 2-year technical degree preferred.

Responsibilities

Lead, coach, and develop maintenance planners, schedulers, and material coordination resources, setting priorities, expectations, and accountability.
Coordinate daily and weekly work across planning, scheduling, and materials functions to support safe, job-ready maintenance work.
Build team capability through technical coaching, knowledge exchange, standard work, feedback, and development planning.
Create a service-oriented environment that encourages disciplined execution, constructive challenge, and cross-functional problem-solving.
Serve as the site subject matter expert for maintenance planning, scheduling, and materials processes.
Align site practices with Arclin strategies, standards, work processes, and leading practices, and represent the site on applicable discipline or emphasis teams.
Promote consistent use of approved standards, systems, job plans, scheduling practices, material-status controls, and performance routines.
Partner with Maintenance, Operations, Reliability, Procurement, Warehouse, and Engineering leaders to maintain clear process ownership and effective handoffs.
Provide technical reviews during maintenance procedure creation and revision and support approved procedure exceptions.
Ensure work orders are appropriately scoped, planned, estimated, and prepared with required labor, materials, tools, equipment, permits, procedures, and supporting information.
Oversee backlog management, job-plan quality, weekly schedule development, craft-capacity balancing, resource leveraging, and schedule communication.
Ensure materials, tools, equipment, and services are identified, requisitioned, tracked, expedited, received, staged, and reconciled for scheduled work.
Lead planning and scheduling meetings and select work based on readiness, risk, priority, capacity, and operating commitments.
Monitor schedule risks, material constraints, emergent work, and supplier issues; establish ownership and escalate barriers to execution.
Monitor planning, scheduling, and materials measures, including backlog health, job-plan quality, schedule loading and compliance, break-in work, material availability, receipt backlog, supplier performance, and material-related delays.
Use data, field feedback, and root-cause analysis to identify and prioritize process, technology, and capability improvements.
Lead local implementation of high-value, enterprise-supported improvements and Most Effective Technology where applicable.
Network across the technical community to exchange knowledge, benchmark performance, and apply improvements consistently.
Serve as a technical resource in monitoring supplier performance and recommend corrective actions and improvement opportunities.